Fleet Operations Administrator

TMS Toyota Motor Sales, USA, Inc. Company; California; On-site; USD 56,000 - 92,000; Full time

Benefits offered by this job

Health care and wellness plans

Vehicle Purchase Discount

401(k) with company match

Paid holidays and PTO

Tuition reimbursement

Job summary

Toyota’s Demand and Supply Department seeks a motivated Demand and Supply Administrator to manage our pool fleet and ensure reliable vehicle availability for business operations. Based in Irvine, CA, you will report to the Demand and Supply Manager and help keep the fleet well-controlled, compliant, and ready to serve internal customers.

Ideal candidates bring a bachelor’s degree or equivalent experience, strong communication, and a track record in fleet or asset management.

Qualifications

• Bachelor’s degree or higher, or equivalent professional experience.
• Strong communication and coordination with internal stakeholders and external vendors.
• Ability to identify and manage multiple priorities and stay organized.
• Experience with data tracking, reporting, and record maintenance.
• Experience working with fleet management systems or asset management tools.

Responsibilities

• Monitor daily pool fleet operations, vehicle availability, assignments, and utilization.
• Coordinate vehicle requests, reservations, and scheduling to support business needs.
• Track fleet inventory, mileage, maintenance status, fuel usage, and related service records.
• Communicate with drivers, departments, vendors, and service providers to resolve fleet issues and support smooth operations.
• Coordinate preventive maintenance, repairs, inspections, registrations, and other vehicle-related activities.
• Support compliance with company policies, safety standards, and applicable fleet regulations.
• Maintain accurate records and reporting for vehicle usage, expenses, downtime, and related KPIs.
• Identify opportunities to improve fleet efficiency, reduce downtime, and enhance service to internal customers.
• Support incident reporting, vehicle damage follow-up, and insurance-related coordination as needed.
• Assist with budgeting, forecasting, and expense tracking for fleet-related costs.
• Develop and maintain standard work, tracking tools, and process documentation for fleet operations.
• Support Region initiatives and cross-functional projects as needed.

Skills

Strong communication

Coordination

Manage multiple priorities

Administrative skills

Education

Bachelor’s degree or higher

Tools

Excel

PowerPoint

Word

Job description

Toyota’s Demand and Supply Department seeks a motivated Demand and Supply Administrator to manage our pool fleet and ensure reliable vehicle availability for business operations. Based in Irvine, CA, you will report to the Demand and Supply Manager and help keep the fleet well-controlled, compliant, and ready to serve internal customers.

Ideal candidates bring a bachelor’s degree or equivalent experience, strong communication, and a track record in fleet or asset management.