Fleet Operations Coordinator

TEKsystems; San Jose (CA); On-site; USD 28,000 - 36,000; Full time

Job summary

TEKsystems is seeking a Fleet Operations Coordinator for an onsite contract-to-hire role in San Jose, CA. You will manage day-to-day fleet operations, coordinate maintenance, inspections, and vendor services, and support clients and internal teams with accurate reporting.

Ideal candidates have 1–2+ years in fleet management or logistics, strong Excel skills, and excellent customer service. This role offers growth potential and competitive compensation.

Qualifications

• 1–2+ years of fleet management, vehicle rental, transportation, or logistics experience.
• Experience coordinating vehicle maintenance, repairs, or vendor services.
• Strong customer service and relationship management skills.
• Proficiency with Microsoft Excel and data entry.
• Ability to prioritize multiple tasks and work independently.
• Strong communication and organizational skills.
• Comfortable driving vehicles and being on your feet throughout the workday.

Responsibilities

• Manage day-to-day fleet operations and vehicle availability
• Perform pre- and post-service vehicle inspections
• Coordinate vehicle detailing, cleaning, and refueling activities
• Schedule maintenance and repair work with third-party vendors
• Track fleet activities and maintain accurate records
• Build relationships with customers, vendors, and internal teams
• Provide ongoing account support and resolve operational issues
• Identify opportunities for process improvements and cost savings
• Support fleet health, utilization, and operational efficiency
• Utilize Excel and other Microsoft Office applications for reporting and documentation

Skills

Fleet management

Customer service

Communication

Organization

Detail-oriented

Prioritization

Education

Business degree (Assoc/Bachelor)

Tools

Microsoft Excel

Job description

• Contract-to-Hire | Conversion Target: $60,000-$70,000 Annually

• San Jose, CA (Onsite)
• Contract-to-Hire | Conversion Target: $60,000-$70,000 Annually

About The Opportunity

Element Fleet Management is seeking motivated and detail-oriented Fleet Operations Coordinators to support one of its largest fleet programs. This role is ideal for individuals with experience in fleet management, vehicle rental operations, logistics, transportation, or customer-facing operations who enjoy working in a fast-paced environment and building strong client relationships.

As a Fleet Operations Coordinator, you'll play a key role in ensuring vehicles are maintained, available, and operating efficiently while providing exceptional support to clients and stakeholders.

What You'll Be Doing

• Manage day-to-day fleet operations and vehicle availability
• Perform pre- and post-service vehicle inspections
• Coordinate vehicle detailing, cleaning, and refueling activities
• Schedule maintenance and repair work with third-party vendors
• Track fleet activities and maintain accurate records
• Build relationships with customers, vendors, and internal teams
• Provide ongoing account support and resolve operational issues
• Identify opportunities for process improvements and cost savings
• Support fleet health, utilization, and operational efficiency
• Utilize Excel and other Microsoft Office applications for reporting and documentation

What We're Looking For

• 1-2+ years of fleet management, vehicle rental, transportation, or logistics experience
• Experience coordinating vehicle maintenance, repairs, or vendor services
• Strong customer service and relationship management skills
• Proficiency with Microsoft Excel and data entry
• Ability to prioritize multiple tasks and work independently
• Strong communication and organizational skills
• Comfortable driving vehicles and being on your feet throughout the workday

Preferred Qualifications

• Experience working in a fleet, rental car, transportation, or logistics environment
• B2B customer service or account management experience
• Associate's or Bachelor's degree in Business or a related field
• Experience working with multiple locations or vendor networks

Work Environment

This is a fully onsite position supporting fleet operations across multiple client locations. The role combines office-based administrative responsibilities with hands-on operational work, including vehicle inspections, maintenance coordination, and fleet support activities. Candidates should be available to work occasional weekends and holidays as business needs require.

Why Apply?

• Opportunity to join the global leader in fleet management
• Career growth and potential for permanent employment
• Dynamic, hands-on operational environment
• Exposure to large-scale fleet programs and client management
• Competitive compensation and benefits upon conversion

Job Type & Location

This is a Contract to Hire position based out of San Jose, CA.

Pay And Benefits

The pay range for this position is $20.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 9, 2026.

Workplace Type

This is a fully onsite position in San Jose,CA.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.