Fleet & Operations Administrative Coordinator

Jacobs; Fort Lauderdale (FL); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Paid time off

Paid holidays

Stock purchase program

Caregiver leave

Job summary

Jacobs is seeking an experienced Administrative/Office Manager to support Fleet, Purchasing, and Facilities for the Turnpike projects in Florida. You will coordinate vehicle maintenance, manage invoices in MyPayables, and maintain SharePoint sites while ensuring accurate data and timely reporting.

You will schedule meetings, prepare summaries, track action items, and assist leadership with program documentation.

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• 3–5 years of administrative or office management experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with SharePoint content management.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail; ability to manage multiple priorities in a fast-paced environment.
• Valid State Driver’s License with no major infractions.

Responsibilities

• Fleet management and vehicle maintenance coordination for Turnpike projects.
• Procure and manage vendor invoices in MyPayables; ensure purchase orders are accurate.
• Maintain SharePoint sites and calendars; generate monthly reports.
• Provide administrative support to leadership and projects; schedule meetings and track action items.
• Maintain inventory, property and PPE; support training logistics.
• Prepare monthly maintenance and On Call schedules; compile data and reports.

Skills

Microsoft Office

SharePoint

Communication

Organization

Education

High school diploma or equivalent

Associate degree preferred

Tools

MyPayables

Job description

Jacobs is seeking an experienced Administrative/Office Manager to support Fleet, Purchasing, and Facilities for the Turnpike projects in Florida. You will coordinate vehicle maintenance, manage invoices in MyPayables, and maintain SharePoint sites while ensuring accurate data and timely reporting.

You will schedule meetings, prepare summaries, track action items, and assist leadership with program documentation.