Projects & Administration Coordinator

Jacobs; Key West (FL); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k) plan

Paid time off

Seven paid holidays

Stock purchase program

Job summary

Jacobs is seeking a Project Assistant to coordinate administrative, operational, and communication tasks for project teams in the Key West area. You’ll help keep projects on schedule, manage documentation, schedule meetings, and support day-to-day activities.

The role involves budgeting assistance, procurement support, and coordinating with the project team and clients. Strong MS Office skills, communication, and organizational abilities are essential.

Qualifications

• High school diploma or equivalent.
• Proficient in MS Office (Outlook, Word, Excel) and able to type effectively.
• Strong written and verbal communication skills; professional in tone.
• Valid driver’s license with clean record.
• Bachelor’s degree preferred; experience may substitute.

Responsibilities

• Coordinate administrative tasks for project managers to keep projects on schedule.
• Maintain documentation and filing systems, both digital and hard copy.
• Assist with budget items and procurement processes.
• Arrange travel, calendars, and meeting logistics; prepare itineraries and lodging.
• Create requisitions and process ARIBA forms; support expenses reconciliation.
• Support internal communications and document management in SharePoint.
• Attend admin calls and liaise with staff and clients as needed.

Skills

Microsoft Office

Typing

Verbal communication

Driver’s license

High school diploma

Education

Bachelor’s degree preferred

Tools

Concur

Ariba

SharePoint

Hach Wims

Job description

Jacobs is seeking a Project Assistant to coordinate administrative, operational, and communication tasks for project teams in the Key West area. You’ll help keep projects on schedule, manage documentation, schedule meetings, and support day-to-day activities.

The role involves budgeting assistance, procurement support, and coordinating with the project team and clients. Strong MS Office skills, communication, and organizational abilities are essential.