Project Administrative Specialist

Jacobs; Yakima (WA); On-site; USD 34,000 - 46,800; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Seven paid holidays

Employee stock purchase plan

Job summary

Jacobs in Quincy, WA is seeking a detail-oriented Administrative Assistant who will support project managers, teams, and leadership. You will handle phones, scheduling, travel, expense reports, and document management using SharePoint and Concur, while maintaining confidentiality and professional communication.

This role requires strong Microsoft Office skills, organizational abilities, and a proactive approach to coordinating with multiple departments.

Qualifications

• Proven written, typing and verbal communication skills.
• Valid driver’s license with no major infractions.
• High school diploma or equivalent preferred; bachelor’s degree.
• 5+ years of increasingly responsible administrative support experience.
• Experience in HR, accounting or public utilities environment is a plus.
• Advanced or specialized training in administrative support.

Responsibilities

• Answer phone calls, greet visitors, and provide professional admin support.
• Support project managers and teams, coordinating calendars, travel, and meetings.
• Process expense reports in Concur and reconcile project expenses.
• Maintain SharePoint and document management protocols.
• Create purchase requisitions and assist with onboarding new staff.
• Protect confidential information and liaise with clients and staff.

Skills

Filing & numbering

MS Office proficiency

Communication skills

Driver's license

Self-starter

Detail orientation

Education

High school diploma

Bachelor’s degree

Tools

Concur

SharePoint

Ariba

Job description

Jacobs in Quincy, WA is seeking a detail-oriented Administrative Assistant who will support project managers, teams, and leadership. You will handle phones, scheduling, travel, expense reports, and document management using SharePoint and Concur, while maintaining confidentiality and professional communication.

This role requires strong Microsoft Office skills, organizational abilities, and a proactive approach to coordinating with multiple departments.