Operations & Fleet Admin Coordinator

Jacobs; Pompano Beach (FL); On-site; USD 58,000 - 69,000; Full time

Benefits offered by this job

401(k) plan

Paid time off

Health insurance

Stock purchase plan

Career development

Job summary

Jacobs is seeking an Operations Administrative Coordinator in the Pompano District, Florida, to provide comprehensive administrative, fleet, property management, and operational support for the Turnpike Roadway Maintenance program. The role ensures smooth office operations, data accuracy, timely reporting, and adherence to Jacobs and FDOT requirements.

Key responsibilities include fleet management, purchasing support, invoicing, data management, and coordinating meetings.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 3–5 years of administrative or office management experience.
• Strong proficiency in Microsoft Office; SharePoint experience.
• Valid State Driver’s License with ability to travel locally.

Responsibilities

• Fleet management and vehicle documentation.
• Process invoices and purchasing for staff.
• Maintain SharePoint sites and data reporting.
• Provide administrative support to District Jacobs Leadership and Maintenance Engineer.
• Coordinate meetings, agendas, and action items.
• Manage office supplies and PPE inventory.

Skills

Fleet management

Communication skills

Organizational skills

Driver's license

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Office

SharePoint content management

Job description

Jacobs is seeking an Operations Administrative Coordinator in the Pompano District, Florida, to provide comprehensive administrative, fleet, property management, and operational support for the Turnpike Roadway Maintenance program. The role ensures smooth office operations, data accuracy, timely reporting, and adherence to Jacobs and FDOT requirements.

Key responsibilities include fleet management, purchasing support, invoicing, data management, and coordinating meetings.