Project Coordination Specialist

Jacobs Engineering Group Inc.; Key West (FL); On-site; USD 52,000 - 58,000; Full time

Job summary

Jacobs Engineering Group Inc. in Key West, FL is seeking a Project Assistant to support project managers by coordinating administrative, operational, and communication tasks to keep projects on schedule.

You will manage calendars, travel, meetings, document management, and expense reporting, while liaising with clients and internal teams. A high school diploma and strong Microsoft Office skills are required, with prior admin experience a plus.

Qualifications

• High school diploma or equivalent is required.
• Proficient in Microsoft Office and Excel for administration tasks.
• Proven written, typing and verbal communication skills.
• Ability to maintain filing system, calendars and travel arrangements.

Responsibilities

• Answer incoming calls and greet visitors.
• Coordinate calendars, travel, and meetings; book transportation and lodging.
• Maintain project documentation and SharePoint; ensure proper filing and retrieval.
• Process procurement, accounts payable, and purchase requisitions.
• Prepare reports and meeting summaries; support project managers and teams.

Skills

MS Office

Excel

Typing

Written & verbal comms

Driver's license

Administrative support experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

SharePoint

Job description

Jacobs Engineering Group Inc. in Key West, FL is seeking a Project Assistant to support project managers by coordinating administrative, operational, and communication tasks to keep projects on schedule.

You will manage calendars, travel, meetings, document management, and expense reporting, while liaising with clients and internal teams. A high school diploma and strong Microsoft Office skills are required, with prior admin experience a plus.