Project Administrative Specialist

Jacobs; Quincy (WA); On-site; USD 34,000 - 46,800; Full time

Job summary

Jacobs in Quincy, WA is seeking a detail oriented Administrative Assistant to support project teams, manage calendars, travel, and document control. You will greet visitors, answer calls, coordinate meetings, process expenses in Concur, and maintain SharePoint along with filing systems.

The role requires strong communication, proficiency with Microsoft Office, and the ability to handle confidential information.

Qualifications

• Proficient in Microsoft Office Suite for administrative tasks.
• Strong written and verbal communication skills.
• Proven ability to organize, document and prioritize workload.
• Experience handling confidential information with discretion.
• Ability to travel locally as required for the role.

Responsibilities

• Answer incoming phone calls and greet visitors.
• Maintain an orderly, safe office environment.
• Provide administrative support to project managers and teams.
• Assist with budget items and expense reporting in Concur.
• Manage filing systems and project documentation in SharePoint.
• Coordinate calendars, travel, and meeting logistics.
• Create and process purchase requisitions and Ariba forms.
• Attend monthly project/buyer calls and maintain contact lists.
• Support onboarding of new employees and onboarding processes.
• Prepare reports and presentations; assist with data compilation.

Skills

MS Office Proficiency

Communication skills

Organizational skills

Detail oriented

Travel ability

Education

High school diploma

Bachelor’s degree preferred

Tools

Concur

SharePoint

Ariba

OP10

Job description

Jacobs in Quincy, WA is seeking a detail oriented Administrative Assistant to support project teams, manage calendars, travel, and document control. You will greet visitors, answer calls, coordinate meetings, process expenses in Concur, and maintain SharePoint along with filing systems.

The role requires strong communication, proficiency with Microsoft Office, and the ability to handle confidential information.