Fleet Manager & Office Manager

Signal of Washington D.C.; Greenbelt (MD); On-site; Full time

Job summary

Signal is seeking a motivated Fleet & Office Manager to oversee operations of our vehicle fleet and administrative functions. This role involves managing fleet performance, compliance, and budget control, along with supporting office management tasks. Join us for a dynamic work environment and competitive compensation.

Benefits

Competitive compensation

Benefits

Qualifications

• 4+ years experience as a Fleet Manager or similar role.
• Understanding of safety regulations and compliance.
• Proficiency in fleet management software and MS Office.

Responsibilities

• Oversee vehicle operation, maintenance, and scheduling.
• Develop and control the fleet budget.
• Coordinate with vendors and manage supplies.

Skills

Fleet Operations

Cost Management

Problem Solving

Organization

Communication

Education

Fleet management certification (e.g., CAFM)

Tools

Fleet Management Software

MS Office

Job description

Job Title: Fleet & Office Manager

Location: Greenbelt, Maryland

Job Type: Part-time to Full-time

Reports To: Operations Coordinator

Salary: $21.00-25.00 Per Hour

Job Overview

We are seeking an experienced and highly motivated Fleet & Office Manager to oversee the day-to-day operations of our vehicle fleet and office. The ideal candidate will ensure fleet maintenance, compliance, and efficiency, along with supporting administrative functions of the office.

Key Responsibilities

• Fleet Operations Management: Oversee vehicle operation, maintenance, and scheduling to ensure availability and compliance.
• Vehicle Maintenance & Repairs: Manage timely maintenance, repairs, and inspections to reduce downtime.
• Budget Management: Develop and control the fleet budget, including fuel, maintenance, licensing, and insurance, implementing cost-saving strategies.
• Fleet Performance Monitoring: Track KPIs such as fuel efficiency, downtime, and usage.
• Regulatory Compliance: Ensure vehicles meet safety, emissions, and licensing regulations.
• Vendor Management: Coordinate with third-party vendors, negotiate contracts, and monitor service levels.
• Driver Management: Oversee driver safety, performance, and certifications, providing necessary training.
• Fleet Reporting: Generate reports on maintenance, fuel usage, accidents, and efficiency.

Office Management Responsibilities

• Maintain inventory and restock supplies
• Coordinate with vendors for office needs
• Manage organization, filing, and administrative tasks
• Assist with scheduling and calendar management
• Serve as liaison for internal and external contacts
• Handle correspondence and communication
• Support onboarding and office setup for new hires

Qualifications

• 4+ years proven experience as a Fleet Manager or similar role
• Strong knowledge of fleet operations and cost management
• Excellent organizational and problem-solving skills
• Proficiency in fleet management software and MS Office
• Understanding of safety regulations and compliance
• Strong communication skills
• Valid driver’s license with a clean record

Preferred Qualifications

• Fleet management certification (e.g., CAFM)
• Experience managing large, multi-location fleets
• Experience with fuel management and route optimization systems

Physical Requirements

• Ability to inspect vehicles and oversee maintenance facilities
• Occasional travel to fleet locations

Why Join Us?

Signal offers a dynamic, collaborative environment with opportunities to make a significant impact. We value our employees and provide competitive compensation and benefits.

If you are passionate about fleet management and operational optimization, we encourage you to apply!