Office Manager

Capital Markets Placement; Washington (District of Columbia); On-site; Full time

Job summary

A non-profit organization in Washington, D.C. is seeking an Office Manager to oversee administrative functions and support senior staff. The role includes managing office operations, handling accounts payable, and ensuring smooth communication within the team. Candidates should have at least 2 years of office experience and a high school diploma, with strong organizational and communication skills.

Benefits

Medical, dental, and life insurance

2 weeks PTO

Paid holidays and sick leave

Employee Assistance Program (EAP)

Retirement plan options

Discretionary bonuses

Qualifications

• At least 2 years’ experience in an office setting, including accounts payable.
• Proficient with computers and excellent communication skills.
• Organized with the ability to manage multiple projects.

Responsibilities

• Manage the administrative office and support senior staff.
• Handle accounts payable and maintain filing systems.
• Coordinate maintenance needs and oversee office operations.

Skills

Communication

Organization

Project Management

Education

High school diploma or equivalent

Tools

QuickBooks

Job description

Join to apply for the Office Manager role at Capital Markets Placement.

3 weeks ago Be among the first 25 applicants.

Join to apply for the Office Manager role at Capital Markets Placement.

Compensation: $24-29/hour, full medical & dental, 2 weeks PTO to start.

Employment type: Full-time.

Experience level: Mid-level.

Job title: Office Manager.

Come work for our non-profit organization that supports adults with disabilities and has an employee-focused approach. RESUME REQUIRED.

Position Functions: To assist and take on projects as needed, supporting the agency’s mission. To support senior administrative staff and ensure smooth office operations, including scheduling maintenance, managing supplies, maintaining filing systems, preparing correspondence, managing credit cards and vendor files, overseeing guardianship and trust reports, handling accounts payable and receivable, and providing general office support such as answering phones, greeting guests, and running errands.

Primary Responsibilities:

• Manage the administrative office professionally, promoting teamwork and respect.
• Maintain guardianship documentation and foster positive relationships with courts and guardians.
• Prepare and review bank deposits promptly.
• Invoice and track payments, communicate with providers and trainers.
• Order supplies and oversee office equipment maintenance.
• Monitor trust reports and coordinate with managers for revisions.
• Handle mail collection and distribution as backup.
• Manage accounts payable via QuickBooks, assist with accounts receivable, and maintain related spreadsheets.
• Support daily office operations, including answering phones, greeting visitors, and maintaining the environment.
• Coordinate maintenance needs and site reports.
• Maintain inventory and oversee equipment warranties and contracts.
• Source vendors and negotiate contracts for cost savings.
• File AP and guardianship documents routinely.
• Track fleet registration renewals.
• Perform other tasks as assigned by leadership.

Qualifications/Requirements:

• High school diploma or equivalent; proficient with computers.
• Excellent communication skills and a positive representation of the agency.
• Organized with ability to manage multiple projects.
• At least 2 years’ experience in an office setting, including AP.

Benefits: Employees working 30+ hours are covered by medical, dental, and life insurance, with 2 weeks PTO, paid holidays, sick leave, Employee Assistance Program (EAP), and options for retirement plans, supplemental insurance, and legal services. Vision coverage available. Dependents can be enrolled at employee’s expense. Discretionary bonuses are offered throughout the year. Wage scale reflects starting wages through long-term employment.