Fleet Maintenance & Operations Coordinator

Trailer Equipment Inc.; Byron Township (MI); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Zero-premium medical

Dental

Vision

401(k) match

PTO and holidays

Employee Assistance Program

Professional development

Job summary

Trailer X-Press is seeking a Fleet Maintenance & Operations Coordinator in Byron Center, MI. The role ensures trailers are inspected, maintained, and ready for service, coordinating maintenance, parts, rental and sales teams to stay aligned.

The ideal candidate has 1+ years in service coordination, good organization, and proficiency with Outlook/Word/Excel. The position includes an on-site schedule, with paid on-call duties and a comprehensive benefits package.

Qualifications

• 1+ years in service coordination, dispatch, fleet, or a similar role.
• Valid driver's license.
• Customer-first attitude with clear communication.
• Proficiency with Outlook, Word and Excel.
• Ability to work independently across departments.

Responsibilities

• Review inspections and track conditions for inbound/outbound items.
• Schedule maintenance and route repairs until equipment is back in service.
• Create work orders, request vendor quotes, and issue purchase orders.
• Support repair billing and rebills to customers.
• Keep FHWA inspection and fleet records current in Karmak, OnBase, and other systems.
• Help reconcile yard inventory.
• Answer questions from customers, vendors, and internal teams.
• Take part in the paid on-call rotation.

Skills

Organization

Communication

Attention to detail

Independence

Tools

Outlook

Word

Excel

Job description

Fleet Maintenance & Operations Coordinator | $27-$30/hr + Paid On-Call | Byron Center, MI

Why this job

• $27-$30/hr based on experience, hourly with overtime eligibility


• Paid on-call coverage


• Monday-Friday, 8:30 AM-5:30 PM, with occasional extended hours


• $0-premium medical plan option [confirm it applies to this role], plus dental, vision, and a 401(k) with company match

About us

Trailer X-Press, sister company of Trailer Equipment, Inc., provides trailer sales, leasing, and rental across the Midwest. We're a family-owned company founded in 1982 and the 2026 Trailblazer Award winner for top trailer dealer in North America.

About the role

Every trailer that leaves our yard needs to be safe, inspected, and ready to work. You'll make that happen by moving equipment through inspection, maintenance, repair, and back into service. You'll also keep Fleet Maintenance, Service, Parts, Rental and Sales on the same page.

What you'll do

• Review inbound, outbound, return, and drop-off inspections, record damage and repair needs, and track changes in condition


• Schedule preventive maintenance and route repairs, and track open work until equipment is back in service


• Create work orders, request vendor quotes, and issue purchase orders


• Support repair billing and rebills to customers


• Keep FHWA inspection and fleet records current in Karmak, OnBase, and our other systems


• Help reconcile yard inventory


• Answer questions from customers, vendors, and internal teams, and suggest ways to improve our process


• Take part in the paid on-call rotation

What you need

• A valid driver's license


• Strong organization, follow-through, and attention to detail


• Clear communication and a customer-first attitude


• Proficiency in Outlook, Word, and Excel


• The ability to work independently across departments


• Minimum experience: 1+ years in service coordination, dispatch, fleet, or a similar role

Nice to have

• A background in fleet maintenance, trailer or equipment service, or transportation


• Knowledge of commercial trailers and repair processes


• Experience with service writing, work orders, purchase orders, inspections, or repair billing


• Experience with Karmak, OnBase, or a CRM

Benefits

• Medical, dental, and vision, including a $0-premium medical option


• 401(k) with company match


• Short- and long-term disability, accident insurance, and $50,000 company-paid life & AD&D insurance


• PTO and paid holidays


• Employee Assistance Program


• Professional development and training
  
• Benefits start the first of the month after 60 days

Trailer Equipment, Inc. is an equal opportunity employer and drug-free workplace.

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