Fleet Maintenance Controller

NetJets IP, LLC; Cincinnati, Northern (OH, KY); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Health savings account

Job summary

Executive Jet Management, a NetJets subsidiary, seeks a Maintenance Coordinator to track and coordinate scheduled and unscheduled maintenance. You will liaise with pilots, ensure FAA compliance, and support airworthiness through documentation and data systems.

Requirements include 2–4 years in aircraft maintenance, knowledge of Maintenix, and strong communication. The role emphasizes accurate record-keeping, timely task activation, and collaboration across departments to keep aircraft in service.

Qualifications

• 2–4 years of aircraft maintenance experience.
• Knowledge of FAA regulations and maintenance procedures.
• Proficient in Maintenix data entry and tasks activation/cancellation.
• Ability to coordinate with pilots and maintenance teams.
• Ability to prepare monthly reports and track due items.
• Strong documentation and audit readiness.

Responsibilities

• Ensure maintenance on EJM aircraft complies with FAA regulations and manufacturer procedures; verify documentation is complete.
• Verify personnel performing maintenance are qualified and properly trained; input data in Maintenix and release aircraft.
• Monitor maintenance progress, coordinate with suppliers, and communicate status to internal departments and owners.
• Assist Chief Inspector in training maintenance providers and pilots on MEL, CAMP, and related manuals; support AD/SB research.
• Ensure aircraft are released only after all documentation is reviewed and approved; manage weight and balance documentation.

Skills

FAA Regulations knowledge

Aircraft maintenance planning

Maintenix data entry

Pilot communication

Education

Associate's in Aviation

Tools

Maintenix

IJet

Job description

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EJM has been a pioneer in aircraft management and worldwide jet charter services since 1977. As a subsidiary of NetJets, we are part of the world's largest private aviation infrastructure, with unrivaled resources and operational stability. Our business is rooted in the core principles of safety, service, and integrity—principles that we deliver on daily for our customers and employees.

Purpose of Position

This position tracks, schedules, updates, and coordinates maintenance requirements on scheduled and unscheduled maintenance events. Communicates with Pilots and provides technical support and advice to ensure aircraft is airworthy. Enforces all FAA regulations and EJM procedures on fleet and communicate any issues with EJM internal and external customers.

Tasks and Responsibilities

• Ensures that all Maintenance performed on EJM aircraft is compliant with FAA Regulations and Manufacture maintenance procedures. Ensure EJM's General Operating Manual rules are followed. Verify proper documentation is received, reviewed and updated prior to release. Work with OEM and MRO Quality departments ensuring that all paperwork received meets EJM standards.
• Verify individuals performing maintenance are approved and have appropriate ratings and training for the work being performed. Perform accurate data inputs for maintenance performed in computerized tracking system - Maintenix. This includes activating and cancelling the correct tasks per the MFR chapter 5 inspection program. Release aircraft upon completion of mx tasks and return a/c to service.
• Ensure maintenance providers performing Airworthiness Release are current with EJM training. Assists the Director of Maintenance and Chief Inspector in monitoring maintenance in progress. Review maintenance due lists on fleet to ensure all inspections are scheduled and communicate to Flight OPS and Owner Services aircraft which may impact the aircraft's operational capability. Communicate with the vendor, provide work scopes and ensure training is up to date. Communicate aircraft status with multiple EJM departments and team members. Be capable approving a vendor for EJM Maintenance and AOG one-time use with minimal assistance.
• Assists the Chief Inspector in training Maintenance providers which includes RII Inspectors, and maintenance personnel on the use of EJM's CAMP Manuals, General Operations & Maintenance Manual, and MEL procedures. Assist pilots on maintenance questions and provide guidance on aircraft discrepancies and aircraft systems. AD and SB research to determine aircraft are up to date and airworthy. Audit aircraft due lists on fleet to ensure all due items are scheduled and communicated to other EJM departments.
• Ensure Maintenance lines are in IJet and aircraft are released only when all documentation is received, reviewed and approved. Ensure weight and balance documentation is reviewed and forwarded to the proper departments for updates to Ijet. Verifies aircraft parts for grounded aircraft are ordered and shipped in a timely manner. Authorize transportation and equipment to be arranged for maintenance personnel on AOG events. Support technicians on airframe and engine systems. Provide help to troubleshoot aircraft and supply supporting documents as needed for example Maintenance Manual, Parts and technical data. Be able to access all maintenance manual data for all aircraft models.

Note:

It is not possible to list all required job duties on this form. There may be other important duties assigned, depending on the position.

Education

Associate's in Aviation

Certifications and Licenses

Years of Experience

2-4 years of experience

Core Competencies

Service-Oriented

Strives For Positive Results

Knowledge, Skills, Abilities and Other (KSAOs)

• Error free paperwork, this will be audited for airworthiness.
• Exposure to FAA Form 337’s, STC’s, ICA’s, W/B calculations, Equipment list changes.
• Computer skills in Maintenix; data entered for all maintenance tasks accomplished, component change requiring activation and cancelling proper tasks per MFR chapter 5.
• Good communication with pilots; good customer service skills to guide crew with technical data and help them interpret the MEL and how to properly document flight squawks.
• Ability to provide specialized support for a small group of aircraft.
• Ability to provide monthly reports and review due items weekly.
• Ability to schedule monthly maintenance and communicate with maintenance contact on these maintenance events.

How EJM Supports You

At EJM, we believe that how you do something is as important as what you do. That's why we foster a collaborative company culture, where leadership is accessible, employee opinions are valued, and relationships matter. We encourage employee growth, recognize the importance of work-life balance, and take pride in being a career destination.

To ensure our employees are taken care of at work and at home, we offer a comprehensive package of premium benefits, including:

• Competitive pay
• Medical, dental, and vision insurance, available with no monthly premiums
• 401(k) plan, with 67% of every dollar you contribute matched by EJM
• Health savings account (HSA)
• Flexible spending accounts (FSA)
• Life insurance and AD&D benefits
• Company-paid short-term disability
• Long-term disability
• Legal plan
• Paid Time Off

Executive Jet Management is an equal opportunity employer.
To ensure a safe environment, we conduct pre-employment drug screening and background checks.