Fleet Insurance, Claims & DMV Coordinator

Quinn Company; California (MO); On-site; USD 40,000 - 47,000; Full time

Job summary

Quinn Company, your local Caterpillar store, is hiring an Insurance, Claims & DMV Fleet Coordinator in City of Industry, California. The role supports fleet operations by managing insurance documentation, claims, DMV/title records, telematics, and regulatory reporting.

Ideal candidates are highly organized, detail-oriented, and able to coordinate across multiple departments, customers, and vendors. This position offers steady, full-time employment with benefits and opportunities to grow within a

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years administrative experience involving fleet operations, insurance, claims, DMV/title processing, records management, compliance, or similar experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable managing multiple deadlines and open items.
• Proficient with Microsoft Office, spreadsheets, databases, and electronic tracking systems.
• Strong written and verbal communication skills.
• Ability to handle confidential information and work effectively across multiple departments.

Responsibilities

• Review and track Certificates of Insurance (COIs) and follow up on missing, expired, or noncompliant documentation.
• Coordinate documentation for equipment damage, loss, theft, and fleet-related claims .
• Process and track DMV registrations, renewals, titles, permits, Certificates of Origin (COOs), and MSOs .
• Maintain accurate fleet and ownership records and resolve routine VIN, title, and registration discrepancies.
• Track and maintain telematics/connected-asset devices , including device assignments, installations, transfers, and connectivity issues.
• Prepare and maintain required emissions and regulatory reports .
• Maintain reports and follow up on outstanding claims, COIs, DMV transactions, renewals, and fleet documentation.
• Partner with internal departments, branches, customers, vendors, insurers, and DMV personnel to resolve routine issues.
• Escalate insurance exceptions, legal matters, high-value claims, or other issues outside established authority.

Skills

Organizational skills

Attention to detail

Communication

Confidential information handling

Deadline management

Education

High school diploma or equivalent

Associate degree or related coursework preferred

Tools

Microsoft Office

Databases

Electronic tracking systems

Job description

Quinn Company, your local Caterpillar store, is hiring an Insurance, Claims & DMV Fleet Coordinator in City of Industry, California. The role supports fleet operations by managing insurance documentation, claims, DMV/title records, telematics, and regulatory reporting.

Ideal candidates are highly organized, detail-oriented, and able to coordinate across multiple departments, customers, and vendors. This position offers steady, full-time employment with benefits and opportunities to grow within a