Fleet Insurance, Claims & DMV Coordinator

Quinn Company; California; On-site; USD 40,000 - 47,000; Full time

Job summary

Quinn Company, your local Caterpillar store, is seeking an Insurance, Claims & DMV Fleet Coordinator in City of Industry, California. The role supports fleet operations by managing COIs, insurance, claims, and DMV documentation across multiple departments and vendors.

The starting wage ranges from $29.10 to $34.44 per hour, depending on experience and education. The position emphasizes organization, attention to detail, and strong communication across teams.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years admin experience in fleet operations, insurance, or DMV/title processing.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and open items.
• Proficient with Microsoft Office, spreadsheets, databases, and electronic tracking systems.
• Excellent written and verbal communication.
• Ability to handle confidential information and collaborate across departments.

Responsibilities

• Review and track Certificates of Insurance (COIs) and follow up on missing, expired, or noncompliant documentation.
• Coordinate documentation for equipment damage, loss, theft, and fleet-related claims.
• Process and track DMV registrations, renewals, titles, permits, Certificates of Origin (COOs), and MSOs.
• Maintain accurate fleet and ownership records and resolve routine VIN, title, and registration discrepancies.
• Track and maintain telematics/connected-asset devices, including device assignments, installations, transfers, and connectivity issues.
• Prepare and maintain required emissions and regulatory reports.
• Maintain reports and follow up on outstanding claims, COIs, DMV transactions, renewals, and fleet documentation.
• Partner with internal departments, branches, customers, vendors, insurers, and DMV personnel to resolve routine issues.
• Escalate insurance exceptions, legal matters, high-value claims, or other issues outside established authority.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Education

High school diploma

Associate degree

Tools

Microsoft Office

Spreadsheets

Databases

Electronic tracking systems

Job description

Quinn Company, your local Caterpillar store, is seeking an Insurance, Claims & DMV Fleet Coordinator in City of Industry, California. The role supports fleet operations by managing COIs, insurance, claims, and DMV documentation across multiple departments and vendors.

The starting wage ranges from $29.10 to $34.44 per hour, depending on experience and education. The position emphasizes organization, attention to detail, and strong communication across teams.