Insurance, Claims & DMV Fleet Coordinator

Quinn Company; California; On-site; USD 40,000 - 47,000; Full time

Job summary

Quinn Company, your local Caterpillar store, is seeking an Insurance, Claims & DMV Fleet Coordinator in City of Industry, California. The role supports fleet operations by managing COIs, insurance, claims, and DMV documentation across multiple departments and vendors.

The starting wage ranges from $29.10 to $34.44 per hour, depending on experience and education. The position emphasizes organization, attention to detail, and strong communication across teams.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years admin experience in fleet operations, insurance, or DMV/title processing.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and open items.
• Proficient with Microsoft Office, spreadsheets, databases, and electronic tracking systems.
• Excellent written and verbal communication.
• Ability to handle confidential information and collaborate across departments.

Responsibilities

• Review and track Certificates of Insurance (COIs) and follow up on missing, expired, or noncompliant documentation.
• Coordinate documentation for equipment damage, loss, theft, and fleet-related claims.
• Process and track DMV registrations, renewals, titles, permits, Certificates of Origin (COOs), and MSOs.
• Maintain accurate fleet and ownership records and resolve routine VIN, title, and registration discrepancies.
• Track and maintain telematics/connected-asset devices, including device assignments, installations, transfers, and connectivity issues.
• Prepare and maintain required emissions and regulatory reports.
• Maintain reports and follow up on outstanding claims, COIs, DMV transactions, renewals, and fleet documentation.
• Partner with internal departments, branches, customers, vendors, insurers, and DMV personnel to resolve routine issues.
• Escalate insurance exceptions, legal matters, high-value claims, or other issues outside established authority.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Education

High school diploma

Associate degree

Tools

Microsoft Office

Spreadsheets

Databases

Electronic tracking systems

Job description

Overview

Quinn Company, your local Caterpillar store, is hiring an Insurance, Claims & DMV Fleet Coordinator in City of Industry, California. Quinn Company is a Caterpillar dealership founded in 1919. The company sells, services, and rents a full line of new and used construction, agricultural, and material handling equipment, diesel and natural gas engines. As a Caterpillar Dealership, Quinn Company enjoys a unique ability to be a nimble company with entrepreneurial spirit and leverage the global reach and support of a Fortune 50 company… local and global at the same time. Quinn Company ranks among the top performing Caterpillar Dealers in the world. This competitive, performance based drive is the foundation of the company’s culture.

The Fleet Coordinator supports Quinn Company’s fleet operations by managing insurance documentation, claims, DMV/title records, telematics, and regulatory reporting. This role is ideal for someone who is highly organized, detail-oriented, and comfortable coordinating across multiple departments, customers, and vendors.

Wages

The starting wage will depend on experience and education. $29.10 - $34.44

Responsibilities

• Review and track Certificates of Insurance (COIs) and follow up on missing, expired, or noncompliant documentation.
• Coordinate documentation for equipment damage, loss, theft, and fleet-related claims.
• Process and track DMV registrations, renewals, titles, permits, Certificates of Origin (COOs), and MSOs.
• Maintain accurate fleet and ownership records and resolve routine VIN, title, and registration discrepancies.
• Track and maintain telematics/connected-asset devices, including device assignments, installations, transfers, and connectivity issues.
• Prepare and maintain required emissions and regulatory reports.
• Maintain reports and follow up on outstanding claims, COIs, DMV transactions, renewals, and fleet documentation.
• Partner with internal departments, branches, customers, vendors, insurers, and DMV personnel to resolve routine issues.
• Escalate insurance exceptions, legal matters, high-value claims, or other issues outside established authority.

Qualifications

• High school diploma or equivalent required; Associate degree or related coursework preferred.
• 2+ years of administrative experience involving fleet operations, insurance, claims, DMV/title processing, records management, compliance, or similar experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable managing multiple deadlines and open items.
• Proficient with Microsoft Office, spreadsheets, databases, and electronic tracking systems.
• Strong written and verbal communication skills.
• Ability to handle confidential information and work effectively across multiple departments.

Key Competencies:

Problem Solving

• Communication
• Teamwork
• Organization
• Dependability
• Initiative
• Attention to Detail

Equal Opportunity Employer

Quinn is an Equal Opportunity Employer M/F/V/DV

Quinn Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, all applicable veteran status or disabled veteran status. Quinn Group, Inc. has established an Aff…