Fleet & Equipment Coordinator: Optimize Utilization & Costs

The Shelly Company; Findlay (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Highly competitive base pay

Medical, dental and disability benefit

Group retirement savings program

Health and wellness programs

Inclusive culture and internal growth

Job summary

The Shelly Company seeks an Equipment Rental Coordinator to manage the rental equipment fleet and coordinate scheduling, delivery, utilization, maintenance, and return of equipment to support construction, aggregate, and asphalt operations. You will be the primary contact between field operations, vendors, and internal stakeholders to ensure availability, cost-effectiveness, and compliance.

Responsibilities include tracking utilization, reviewing rental agreements, and maintaining detailed cost

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of experience in equipment rental, construction, fleet management, dispatch, logistics, or related field preferred.
• Ability to accurately maintain records, reports, and rental documentation.
• Strong verbal and written communication skills with the ability to interact professionally with employees, vendors, customers, and management.

Responsibilities

• Coordinate the rental, delivery, transfer, and return of construction equipment and tools to support operational needs.
• Maintain regular communication with project managers, superintendents, plant managers, forepersons, and field personnel regarding equipment requirements.
• Track equipment utilization and identify opportunities to reduce rental costs through transfers, returns, or use of company-owned equipment.
• Review and process rental agreements, purchase orders, invoices, and other related documentation.
• Monitor rental periods to prevent unnecessary charges and ensure timely returns.
• Maintain accurate records of equipment locations, rental status, utilization, and associated costs.
• Coordinate equipment transportation logistics, including scheduling deliveries and pickups.
• Work with maintenance personnel and vendors to address equipment breakdowns, repairs, and replacement needs.
• Ensure all rental equipment meets company safety standards and regulatory requirements.

Skills

Communication skills

Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Excel

Outlook

Word

Job description

The Shelly Company seeks an Equipment Rental Coordinator to manage the rental equipment fleet and coordinate scheduling, delivery, utilization, maintenance, and return of equipment to support construction, aggregate, and asphalt operations. You will be the primary contact between field operations, vendors, and internal stakeholders to ensure availability, cost-effectiveness, and compliance.

Responsibilities include tracking utilization, reviewing rental agreements, and maintaining detailed cost