Fleet & Equipment Coordinator: Maximize Asset Availability

Northstar Energy Solutions, LLC.; Grand Prairie (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k) with immediate matching andvest

Comprehensive benefits: Medical,Dental

Vision, PPO/HSA/FSA options

Job summary

NorthStar Energy Solutions is seeking a Fleet Coordinator in Grand Prairie, TX to support day-to-day coordination, tracking, documentation, and communication of fleet assets, rental equipment, vehicles, trailers, tools, and specialty resources used in utility construction operations.

The role requires a highly organized, detail-oriented individual capable of managing multiple priorities in a fast-paced environment while maintaining accurate fleet records and providing excellent internal customer

Qualifications

• Bi-lingual preferred.
• Strong organizational skills and follow-through.
• Proficient data entry and fleet systems knowledge.
• Customer service mindset with vendor coordination.
• Problem solving and issue resolution abilities.
• Cost awareness and rental utilization control.
• Ability to prioritize urgent field and operational needs.
• Professional communication by phone, email, and in person.
• Understanding of equipment readiness, safety, compliance, and jobsite support needs.

Responsibilities

• Coordinate fleet asset, rental equipment, vehicle, trailer, tool, and specialty equipment needs for projects and internal operations.
• Receive, document, and process fleet-related requests from project managers, foremen, supervisors, field leadership, and fleet management.
• Assist with tracking equipment assignments, job numbers, locations, transfers, readiness status, rental status, and return needs.
• Support equipment delivery, pickup, transfer, staging, return, and movement coordination with vendors, transportation teams, yard personnel, shop personnel, and field operations.
• Maintain accurate fleet records, rental records, equipment documentation, vendor information, purchase orders, delivery tickets, off-rent confirmations, and related administrative files.
• Communicate with vendors and internal teams to help resolve equipment availability issues, delivery delays, breakdowns, billing questions, service concerns, and documentation discrepancies.
• Work with shop, yard, and field teams to confirm equipment is safe, functional, compliant, properly documented, and ready to support jobsite needs.
• Monitor open rentals, equipment utilization, job assignments, return status, and fleet movement to reduce unnecessary cost and improve availability.
• Update fleet, ERP, dispatch, telematics, spreadsheets, and other tracking systems to keep asset and rental information current.
• Support monthly fleet reporting, rental reporting, cost tracking, utilization reviews, equipment status updates, and budget control efforts.
• Assist with vendor coordination, rental sourcing, quote comparison, and approved rental order processing as needed.
• Ensure fleet coordination activities follow company policies, approval processes, safety requirements, vendor agreements, and department procedures.

Skills

Bi-lingual

Organization

Fleet data entry

Customer service

Problem solving

Cost awareness

Urgent prioritization

Professional communication

Equipment readiness

Job description

NorthStar Energy Solutions is seeking a Fleet Coordinator in Grand Prairie, TX to support day-to-day coordination, tracking, documentation, and communication of fleet assets, rental equipment, vehicles, trailers, tools, and specialty resources used in utility construction operations.

The role requires a highly organized, detail-oriented individual capable of managing multiple priorities in a fast-paced environment while maintaining accurate fleet records and providing excellent internal customer