Fleet Admin & Vendor Coordination Specialist

Roberts Hawaii; Honolulu (HI); On-site; USD 40,000 - 52,000; Full time

Job summary

Roberts Hawaii is seeking a Fleet Administrative Clerk to ensure accuracy of paperwork, manage fleet registrations and credentials, and coordinate with vendors to secure proper billing and delivery of services. Based in Honolulu, this role supports multiple departments to keep the fleet compliant and running smoothly.

The position requires a high school diploma or GED, English literacy, and strong computer skills.

Qualifications

• Requires a high school diploma or GED.
• Reading and writing in English is required.
• Ability to operate Windows-based software and office tools.

Responsibilities

• Review payroll documentation and input data into the payroll system.
• Sort and distribute information to departments.
• Communicate with vendors to obtain quotes, set appointments, arrange payments, and process invoices.
• Coordinate with divisions on the outer islands for vehicle status and mileage data.
• Ensure vehicles have the required credentials.

Skills

English literacy

Microsoft Office

Vendor communication

Time management

Documentation

Problem solving

Teamwork

Windows

Education

High School Diploma or GED

Tools

Word processing

Email

Spreadsheets

Job description

Roberts Hawaii is seeking a Fleet Administrative Clerk to ensure accuracy of paperwork, manage fleet registrations and credentials, and coordinate with vendors to secure proper billing and delivery of services. Based in Honolulu, this role supports multiple departments to keep the fleet compliant and running smoothly.

The position requires a high school diploma or GED, English literacy, and strong computer skills.