DRY DOCK - EQUIPMENT ADMINISTRATOR

Hawaiian-Dredging-Construction-Company,-Inc.-1; Honolulu (HI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision Coverage

Flexible Spending Account

Group Life/Travel Insurance

Short-Term Disability

Long-Term Disability

Employer-Paid Life Insurance and AD&D

Job summary

We are seeking an organized Equipment Administrator in Hawaii to manage our vehicle and heavy construction equipment fleet. You will maintain records, schedules, and reports while coordinating with the maintenance team and vendors.

The ideal candidate has advanced MS Word/Excel/PowerPoint skills, strong organizational abilities, and a detail-oriented mindset. A valid driver's license and reliable transportation are required.

Qualifications

• High school diploma or equivalent required.
• Associate's degree or relevant certification preferred.
• Proven experience in equipment administration, fleet management, or a related field is a plus.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint is essential.
• Strong organizational skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Valid driver's license and reliable transportation.

Responsibilities

• Collaborate with the Equipment Manager to maintain accurate records of the vehicle fleet and heavy construction equipment, including acquisition, maintenance, repairs, and disposals.
• Create and maintain databases and spreadsheets using Microsoft Excel to track equipment details such as maintenance schedules, inspection records, and service histories.
• Prepare reports, presentations, and documentation related to equipment status, maintenance activities, and performance metrics using Word and PowerPoint.
• Schedule routine inspections, preventive maintenance, and repairs for vehicles and equipment in coordination with the maintenance team.
• Coordinate with vendors and suppliers to ensure timely delivery of parts, materials, and services for equipment maintenance and repairs.
• Assist in preparing budgets and forecasts related to equipment maintenance and replacement costs under the guidance of the Equipment Manager.
• Support the Equipment Manager in allocating equipment for various projects and assignments within the operations team.
• Conduct regular audits to ensure accurate inventory counts and reconcile discrepancies.
• Monitor equipment utilization and recommend adjustments to optimize efficiency and reduce downtime.
• Maintain compliance with safety regulations and company policies in all equipment-related activities.
• Provide training and support to team members on equipment usage, maintenance, and documentation procedures.
• Generate and distribute regular reports to management, highlighting key performance indicators and equipment-related insights.

Skills

Office suite proficiency (Word,Excel,*

Strong organizational skills

Excellent verbal and written comms

Attention to detail

Independent and team collaboration

Education

High school diploma or equivalent

Associate's degree or relevant certification preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

DRY DOCK - EQUIPMENT ADMINISTRATOR (Regular Full Time)

Location: HDCC

DHO JV is joint venture between contractors, Dragados, Hawaiian Dredging Construction, Co., and Orion Government Services. This collaboration aims to develop a new dry dock for the Governments Pearl Harbor Naval Shipyard (PHNSY) and Intermediate Maintenance Facility (IMF) Joint Base Pearl Harbor Hickam, working on important marine infrastructure projects with NAVPAC Pacific.

JOB OVERVIEW

We are seeking an organized and detail-oriented Equipment Administrator with advanced computer skills to join our team in Hawaii. The Equipment Administrator will play a crucial role in efficiently managing our vehicle fleet and heavy construction equipment fleet. Reporting to the Equipment Manager, this position requires advanced proficiency in Microsoft Word, Excel, and PowerPoint to effectively document and track equipment information. The successful candidate will ensure that all equipment is properly maintained, tracked, and accounted for to support our operations.

RESPONSIBILITIES

• Collaborate closely with the Equipment Manager to maintain accurate and up-to-date records of the vehicle fleet and heavy construction equipment, including acquisition, maintenance, repairs, and disposals.
• Create and maintain comprehensive databases and spreadsheets using Microsoft Excel to track equipment details such as maintenance schedules, inspection records, and service histories.
• Utilize Microsoft Word and PowerPoint to prepare reports, presentations, and documentation related to equipment status, maintenance activities, and performance metrics.
• Work in conjunction with the maintenance team to schedule routine inspections, preventive maintenance, and repairs for vehicles and equipment.
• Coordinate with vendors and suppliers to ensure timely delivery of parts, materials, and services required for equipment maintenance and repairs.
• Assist in the preparation of budgets and forecasts related to equipment maintenance and replacement costs, under the guidance of the Equipment Manager.
• Support the Equipment Manager in allocating equipment for various projects and assignments within the operations team.
• Conduct regular audits to ensure accurate inventory counts and reconcile any discrepancies.
• Monitor equipment utilization and recommend adjustments to optimize efficiency and reduce downtime, providing valuable input to the Equipment Manager.
• Maintain compliance with safety regulations and company policies in all equipment-related activities.
• Provide training and support to team members on equipment usage, maintenance, and proper documentation procedures.
• Generate and distribute regular reports to management, highlighting key performance indicators and equipment-related insights.

QUALIFICATIONS

• High school diploma or equivalent required; Associate's degree or relevant certification preferred.
• Proven experience in equipment administration, fleet management, or a related field is a plus.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint is essential.
• Strong organizational skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively within a team environment.
• Familiarity with heavy construction equipment and vehicle maintenance practices is advantageous.
• Basic understanding of budgeting and cost management principles.
• Prior experience in a similar role within the construction industry is a bonus.
• Valid driver's license and reliable transportation

BENEFITS

Taking Care of Our Team

• Medical, Dental, Prescription Drug, and Vision Coverage
• Flexible Spending Account (FSA)
• Group Life/Travel Insurance
• Short-Term Disability
• Long-Term Disability
• Employer-Paid Life Insurance and AD&D Insurance

Paid Time Off (PTO)

• Paid Holidays
• Employee Wellness Programs
• Employee Assistance Program (EAP)

Investing in You

• 401(k) Employer Match
• Profit Sharing
• Leadership and Career Development Programs
• Paid Training and Certifications
• Professional Development Opportunities

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