Fleet Documentation Lead: Compliance & Asset Records

Evolve HR Solutions; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Evolve HR Solutions is assisting a large multi-site distribution organization in hiring a Fleet Administrator to manage documentation for a portfolio of more than 1,500 assets, including semi-trucks, trailers and material handling equipment.

You will ensure titles, registrations and compliance records are complete, audit-ready, and processed on time, coordinating with banks, vendors and agencies across multiple locations to keep operations moving.

Qualifications

• Direct experience administering a commercial fleet of at least 500 assets.
• Hands-on knowledge of titles, registrations, renewals, liens, transfers and disposal documentation.
• Experience supporting semi-trucks, trailers and material handling equipment.
• Strong understanding of fleet compliance and asset recordkeeping.
• Experience working with banks, government agencies, vendors and multiple operating locations.
• Strong spreadsheet, database and document-management skills.
• Exceptional attention to detail, organization and follow-through.
• Ability to manage a high volume of transactions, deadlines and competing requests.
• Clear communication and the judgment to elevate issues before they create delays.

Responsibilities

• Coordinate vehicle and equipment titles, registrations, renewals and transfers
• Maintain accurate, audit-ready files for more than 1,500 fleet and material handling assets
• Work with banks and financial institutions to secure, transfer, release and reconcile titles and liens
• Manage purchasing, financing, maintenance, compliance and disposal documentation
• Track deadlines and proactively identify missing or incomplete information
• Resolve discrepancies with field locations, vendors, banks and government agencies
• Communicate status and potential delays before they become operational problems
• Support general managers, drivers, maintenance teams, procurement, finance and other stakeholders
• Help improve the systems and processes used to track assets and documentation

Skills

Fleet asset management

Attention to detail

Documentation management

Communication

Organization

Tools

Excel

Database skills

Document management systems

Job description

Evolve HR Solutions is assisting a large multi-site distribution organization in hiring a Fleet Administrator to manage documentation for a portfolio of more than 1,500 assets, including semi-trucks, trailers and material handling equipment.

You will ensure titles, registrations and compliance records are complete, audit-ready, and processed on time, coordinating with banks, vendors and agencies across multiple locations to keep operations moving.