Fleet Coordinator Carrollton, TX

Southland Industries; Carrollton, Northern (TX, KY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) with 50% company match

Full medical/dental/vision insurance

Annual bonus program

Life and disability insurance

Pre-tax flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

Southland Industries in Texas is seeking a Fleet Administrator to assist in administering and coordinating the vehicle fleet program, maintaining records of vehicles, drivers, and safety compliance.

You will manage fleets, schedule assignments, coordinate deliveries, assure regulatory registrations, insurance matters, and generate reports on utilization and costs. The role requires strong organizational skills and MS Office proficiency.

Qualifications

• High school diploma or equivalent.
• 2 years of relevant experience.
• Good verbal and written communication skills.
• Strong organizational and prioritization skills.
• Working knowledge of MS Office applications.
• Good customer service skills.

Responsibilities

• Updates and maintains fleet tracking system and vehicle records.
• Schedules vehicle assignments; coordinates deliveries between locations.
• Ensures compliance with vehicle registration, licensing, and insurance.
• Coordinates lease management based on demand and availability.
• Supports insurance administration; reports incidents and damages.
• Processes, tracks and reports fleet expenses.
• Plans and schedules maintenance to keep vehicles in good condition.
• Generates reports on fleet utilization and costs.

Skills

Verbal & written communication

Organizational skills

MS Office

Customer service

Experience (2 years)

Education

High school diploma or equivalent

Tools

MS Office

Job description

Position Summary

Assists in administrating and coordinating vehicle fleet program. Prepares and maintains accurate records of vehicles, drivers, and ensures safety and compliance requirements are met.

Position Details

• Updates and maintains fleet tracking system. Maintains accurate record of vehicle inventory, drivers and insurance.
• Schedules vehicle assignments. Coordinates vehicle deliveries, transfers, or pick-ups between different locations. Orients drivers and communicates safety and maintenance policy.
• Ensures compliance with regulatory requirements related to vehicle registration, licensing, and insurance.
• Coordinates lease management. Plans and coordinates vehicle assignments based on demand and availability.
• Supports insurance administration, including acting as liaison between insurance companies and employees. Reports incident/accident and/or damages.
• Processes, tracks and reports fleet expenses.
• Plans and schedules maintenance programs to ensure all vehicles are in good working condition.
• Generates reports on fleet utilization, maintenance costs, and other key performance metrics as appropriate.

Qualifications

• High school diploma or equivalent
• 2 years of relevant experience
• Good verbal and written communication skills
• Strong organizational and prioritization skills
• Working knowledge of MS Office applications
• Good customer service skills

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued,

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.