Senior Fleet Coordinator

Southland Industries; Vancouver (WA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

Medical, dental, and vision insurance

Annual bonus program

Term life, AD&D insurance

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Training/professional development

Wellness benefits

Job summary

Southland Industries is seeking a Senior Fleet Coordinator to administer and coordinate our vehicle fleet program. You will maintain records for vehicles and drivers, ensuring safety and regulatory compliance and providing recommendations for process improvements.

Responsibilities include scheduling assignments, coordinating deliveries, lease management, maintenance planning, and generating reports on fleet utilization and costs to support informed decision-making in a fast-paced environment.

Qualifications

• High school diploma or equivalent plus years of experience or a Bachelor’s degree in a related field.
• 5+ years of relevant experience.
• Strong verbal and written communication skills.
• Strong organizational and prioritization skills.
• Working knowledge of MS Office applications.
• Good customer service skills.

Responsibilities

• Updates and maintains fleet tracking system; accurate vehicle inventory and driver records.
• Schedules vehicle assignments and coordinates deliveries, transfers or pickups.
• Ensures compliance with vehicle registration, licensing and insurance requirements.
• Coordinates lease management and maintenance planning based on demand.
• Acts as liaison with insurance providers and reports incidents or damages.
• Processes, tracks and reports fleet expenses.

Skills

5+ years experience

Excellent communication

Strong organization

Customer service

Education

Bachelor’s degree in related field

High school diploma or equivalent

Tools

MS Office

Job description

Position Summary

The Senior Fleet Coordinator assists in administrating and coordinating vehicle fleet program. Prepares and maintains accurate records of vehicles, drivers, and ensures safety and compliance requirements are met and at times, making recommendations to improve compliance processes.

Position Details

• Updates and maintains fleet tracking system. Maintains accurate record of vehicle inventory, drivers and insurance.
• Schedules vehicle assignments. Coordinates vehicle deliveries, transfers, or pick-ups between different locations. Orients drivers and communicates safety and maintenance policy.
• Ensures compliance with regulatory requirements related to vehicle registration, licensing, and insurance.
• Coordinates lease management. Plans and coordinates vehicle assignments based on demand and availability.
• Supports insurance administration, including acting as liaison between insurance companies and employees. Reports incident/accident and/or damages.
• Processes, tracks and reports fleet expenses.
• Plans and schedules maintenance programs to ensure all vehicles are in good working condition.
• Generates reports on fleet utilization, maintenance costs, and other key performance metrics as appropriate.
• Responsible for local fleet market that exceeds 90 units.

Qualifications

• High school diploma or equivalent plus a combination of relevant years of experience, or a Bachelor’s degree in related field or equivalent training and experience
• 5+ years of relevant experience
• Strong verbal and written communication skills
• Strong organizational and prioritization skills
• Working knowledge of MS Office applications
• Good customer service skills

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Pay:

Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For Washington, this ranges from $29.00 – $33.00/hr plus annual incentive, benefits, and retirement program as outlined above.

Contingent Employment:

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement:

Its Southland Industries’ policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).