Fleet Coordinator

Southland Industries, Inc.; Carrollton (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

Medical, dental, and vision insurance

Annual bonus program

Term life, AD&D insurance

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Training/professional development and

Wellness benefits

Job summary

Southland Industries in Carrollton, TX, seeks a Fleet Administrator to assist in administering and coordinating our vehicle fleet program. You will prepare and maintain records of vehicles, drivers, and safety/compliance requirements.

Responsibilities include updating fleet tracking, scheduling assignments, coordinating deliveries, ensuring regulatory compliance, managing lease and insurance coordination, tracking expenses, and generating fleet performance reports.

Qualifications

• High school diploma or equivalent required.
• 2 years of relevant fleet administration experience preferred.
• Good verbal and written communication skills essential.
• Strong organizational and prioritization abilities required.
• Working knowledge of MS Office applications is expected.

Responsibilities

• Assist in administering and coordinating the fleet program and maintain accurate records for vehicles and drivers.
• Update and maintain the fleet tracking system and vehicle inventory, including insurance records.
• Schedule vehicle assignments and coordinate deliveries, transfers, or pickups across locations.
• Ensure compliance with regulatory requirements related to vehicle registration, licensing, and insurance.
• Coordinate lease management, insurance interactions, and report incidents or damages as needed.
• Track and report fleet expenses and generate utilization and maintenance cost reports.
• Plan and schedule maintenance programs to keep all vehicles in good working condition.

Skills

Verbal communication

Written communication

Organization

Prioritization

MS Office

Education

High school diploma or equivalent

Tools

MS Office

Job description

Assists in administrating and coordinating vehicle fleet program. Prepares and maintains accurate records of vehicles, drivers, and ensures safety and compliance requirements are met.

• Updates and maintains fleet tracking system. Maintains accurate record of vehicle inventory, drivers and insurance.
• Schedules vehicle assignments. Coordinates vehicle deliveries, transfers, or pick-ups between different locations. Orients drivers and communicates safety and maintenance policy.
• Ensures compliance with regulatory requirements related to vehicle registration, licensing, and insurance.
• Coordinates lease management. Plans and coordinates vehicle assignments based on demand and availability.
• Supports insurance administration, including acting as liaison between insurance companies and employees. Reports incident/accident and/or damages.
• Processes, tracks and reports fleet expenses.
• Plans and schedules maintenance programs to ensure all vehicles are in good working condition.
• Generates reports on fleet utilization, maintenance costs, and other key performance metrics as appropriate.

Qualifications

• High school diploma or equivalent
• 2 years of relevant experience
• Good verbal and written communication skills
• Strong organizational and prioritization skills
• Working knowledge of MS Office applications

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, apply now to join our dynamic team.

Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be establishedafter a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).