Senior Fleet Coordinator

Southland Industries, Inc.; Vancouver (WA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, dental, and vision insurance

Annual performance incentive

Life insurance

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

Southland Industries seeks a Senior Fleet Coordinator to administer and optimize our vehicle fleet program in Washington. You will maintain records, coordinate assignments, and ensure safety and regulatory compliance. Your role includes fleet tracking, maintenance planning, reporting, and insurer liaison.

We require strong communication, organization, and MS Office skills, plus 5+ years of experience. The company offers comprehensive benefits and employee ownership in a fast-paced environment.

Qualifications

• High school diploma or equivalent plus a combination of relevant years of experience, or a Bachelor's degree in related field or equivalent training and experience
• 5+ years of relevant experience
• Strong verbal and written communication skills
• Strong organizational and prioritization skills
• Working knowledge of MS Office applications

Responsibilities

• Updates and maintains fleet tracking system with accurate vehicle and driver records.
• Schedules vehicle assignments and coordinates deliveries between locations.
• Orients drivers and communicates safety and maintenance policy.
• Ensures regulatory compliance for vehicle registration, licensing, and insurance.
• Supports insurance administration and acts as liaison between carriers and employees.
• Processes, tracks and reports fleet expenses.
• Plans maintenance programs and ensures all vehicles are in good working condition.
• Generates reports on fleet utilization and maintenance metrics.
• Manages local fleet market, including fleets over 90 units.

Skills

Communication skills

Organizational skills

MS Office proficiency

Education

Bachelor's degree in related field

High school diploma or equivalent

5+ years of relevant experience

Job description

Senior Fleet Coordinator - Assists in administrating and coordinating vehicle fleet program. Prepares and maintains accurate records of vehicles, drivers, and ensures safety and compliance requirements are met, and at times making recommendations to improve compliance processes.

• Updates and maintains fleet tracking system. Maintains accurate record of vehicle inventory, drivers and insurance.
• Schedules vehicle assignments. Coordinates vehicle deliveries, transfers, or pick-ups between different locations. Orients drivers and communicates safety and maintenance policy.
• Ensures compliance with regulatory requirements related to vehicle registration, licensing, and insurance.
• Supports insurance administration, including acting as liaison between insurance companies and employees. Reports incident/accident and/or damages.
• Processes, tracks and reports fleet expenses.
• Plans and schedules maintenance programs to ensure all vehicles are in good working condition.
• Generates reports on fleet utilization, maintenance programs, and other key performance metrics as appropriate.
• Responsible for local fleet market that exceeds 90 units.

Qualifications

• High school diploma or equivalent plus a combination of relevant years of experience, or aBachelor’sdegree in related field or equivalent training and experience
• 5+ years of relevant experience
• Strong verbal and written communication skills
• Strong organizational and prioritization skills
• Working knowledge of MS Office applications

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued,

Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Pay

Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For Washington, this ranges from $29.00 - $33.00/hr plus annual incentive, benefits, and retirement program as outlined above.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement:

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be establishedafter a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).