Safety Administrative Assistant Carrollton, TX

Southland Industries; Carrollton, Northern (TX, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) match with immediate vesting

Medical, dental, and vision insurance

Annual bonus program

Life insurance

Disability insurance

Pre-tax flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development memberships

Wellness benefits

Job summary

Southland Industries is seeking an administrative assistant to provide clerical and administrative support to assigned teams. You will edit documents, input data, handle mail, screen calls, prepare reports, schedule meetings and travel, and assist with expense reports.

This role may fill in as receptionist and requires strong communication and confidentiality. The position emphasizes high accuracy, customer service, and teamwork in a fast-paced environment, with comprehensive benefits and

Qualifications

• High School Diploma or equivalent required.
• 2 years of administrative support experience.
• Proficient verbal and written communication; ability to communicate effectively at different levels of the organization.
• Strong customer service skills.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Ability to operate and troubleshoot office equipment.
• Good organizational skills and attention to detail.

Responsibilities

• Provide clerical and administrative support to assigned individuals, teams, departments or divisions.
• Document editing, proofing, formatting, and production.
• Data input and paper/electronic filing/archiving.
• Open, sort, and distribute mail; relay telephone messages and screen calls/visitors.
• Prepare routine reports and presentation materials; schedule meetings and travel arrangements.
• Order and deliver supplies; process expense reports.
• May fill in as receptionist.

Skills

Verbal communication

Written communication

Customer service

Microsoft Office

Office equipment

Organizational skills

Confidential information handling

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Position Summary

Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.

Position Details

• Document editing, proofing, formatting, and production.
• Data input and paper/electronic document filing/archiving.
• Opening, sorting and distributing mail.
• Receiving/relaying telephone messages from internal and external sources. Screening telephone calls and visitors.
• Preparing routine reports and presentation materials.
• Scheduling and coordinating meetings, events and travel arrangements.
• Ordering and delivering supplies.
• Expense reports preparation submission.
• May fill in for receptionist.

Qualifications

• High School Diploma or equivalent
• 2 years of administrative support experience
• Proficient verbal and written communication skills: ability to communicate effectively at different organization levels
• Strong customer service skills
• Working knowledge of Microsoft Office, including Word, Excel and PowerPoint
• Ability to operate and troubleshoot office equipment
• Good organizational skills and attention to details
• Ability to exercise proper care for sensitive and confidential information

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Contingent Employment:

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement:

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).

Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.