Administrative Assistant Carrollton, TX

Southland Industries Inc.; Carrollton, Northern (TX, KY); Hybrid; USD 28,000 - 42,000; Part time

Benefits offered by this job

401k Match

Health Insurance

Annual Bonus

Life Insurance

Disability Insurance

FSA

Parental Leave

Paid Holidays

Training & Development

Wellness Benefits

Job summary

Southland Industries Inc. is seeking an administrative support specialist to assist multiple departments including Accounting, Estimating, Project Management and Executive staff.

This part-time position involves preparing and editing correspondence, reports, spreadsheets, and presentations, as well as document management and guest reception. You will help maintain office operations, handle mail distribution, route calls, and support facilities management for conference and training rooms, while

Qualifications

• AA/AA equivalent or two-year college training; or 6 months to 1 year related experience.
• Working knowledge of Word Processing, Internet, and Spreadsheet software.
• Ability to read and understand simple instructions, write simple correspondence, and present information in one-on-one or small group settings.
• Excellent organization and attention to detail.

Responsibilities

• Provide administrative support to Accounting, Estimating, Project Management and Executive teams.
• Prepare and edit correspondence, reports, spreadsheets, and presentations.
• Document management including filing, printing and archiving.
• Part-time reception duties including mail distribution, routing calls and greeting guests.
• Maintain facilities including conference and training rooms.
• Maintain office and kitchen supplies.

Skills

Word Processing

Internet Software

Spreadsheet Software

Communication

Organization

Education

Associate's degree or equivalent

Tools

Microsoft Word

Spreadsheet Software (Excel)

Internet Browser

Job description

Position Summary

Provides administrative support to various functional departments within the Southland Industries Branch.

Position Details

• Provides administrative support to various functional departments including Accounting, Estimating, Project Management and Executive
• Prepare and edit correspondence, reports, spreadsheets, and presentations
• Document management – filing, printing and archiving
• Part time reception duties including mail distribution, routing calls and attending to guests
• Facility maintenance including conference and training rooms
• Maintain office and kitchen supplies

Qualifications

• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
• Working knowledge of Word Processing software, Internet software, and Spreadsheet software
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Excellent organization skills and attention to detail

Benefits

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued,

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement:

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be establishedafter a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).