Fleet Coordinator

Fortis Fire & Safety Inc.; Schaumburg (IL); On-site; USD 60,000 - 70,000; Full time

Job summary

A leading company in fire protection services is seeking a Fleet Coordinator to manage its vehicle fleet operations. The role involves collaboration with multiple departments, ensuring compliance with safety regulations, and overseeing fleet performance. The ideal candidate will have a strong background in logistics and fleet management, along with excellent communication skills. Competitive benefits and a salary range of $60,000 - $70,000 are offered.

Benefits

2 weeks of paid vacation

1 week of paid sick time

10 Company Paid Holidays

401k with company match

Medical, Dental, and Vision

Company-paid Life Insurance

Company-paid Short-term Disability

Legal Insurance

Pet Insurance

Qualifications

• Minimum of 3 years of fleet or operations coordination experience.
• Strong understanding of DOT, FMCSA, and fleet safety best practices.

Responsibilities

• Oversee day-to-day operations of the Fortis vehicle fleet.
• Develop and maintain vendor relationships for fleet services.
• Manage fleet expense reporting and budgets.

Skills

Communication

Organizational Abilities

Data Reporting

Education

Bachelor’s degree in business, logistics, supply chain

Tools

Microsoft Office

Excel

Job description

Schaumburg - IL
1515 E Woodfield Rd
Schaumburg, IL 60173, USA

Schaumburg - IL
1515 E Woodfield Rd
Schaumburg, IL 60173, USA

At Fortis Fire & Safety, we provide industry-leading fire protection services across the United States. Our ever-growing footprint can be seen in California, Florida, Texas, North Carolina, and Chicago, and we are acquiring new brands all the time.

Our team provides a full spectrum of specialized and certified service professionals to support your company and protect your building with the peace of mind of properly installed and maintained fire and life safety systems.

Here at Fortis and throughout our family of brands, we value our employees and offer competitive benefits which include:

• 2 weeks of paid vacation
• 1 week of paid sick time
• 10 Company Paid Holidays
• Other paid time off (jury duty, bereavement)
• Competitive pay
• 401k with company match
• Medical, Dental, and Vision
• Company-paid Life Insurance
• Company-paid Short-term Disability
• Supplemental Long-term Disability and Life Insurance Packages
• Legal Insurance
• Pet Insurance

Based in our Schaumburg, IL headquarters, the Fleet Coordinator will oversee day-to-day operations of the Fortis vehicle fleet across all branches. This role reports directly to the CFO and will collaborate closely with Branch Operations, Safety, HR, and Legal to ensure we maintain a safe, compliant, and cost-effective fleet. The role includes up to 25% travel to support branch fleet operations, acquisition integration, and special projects.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Evaluates, purchases, leases, and disposes of vehicles to maintain the fleet.
• Develops and maintains vendor and service provider relationships for fuel, maintenance, and other essential services.
• Develops and implements safety, preventive maintenance, and accident prevention programs.
• Knowledge of OSHA and fleet-specific regulations, licensing, registration, and reporting requirements.
• Manages the fleet expense reporting and budgets.
• Ensures that fleet program goals are met and adheres to approved budgets.
• Maintain and monitor fleet telematic system and compliance.
• Oversee Enterprise Fleet Management system use, maintenance scheduling, and vendor coordination.
• Support post-acquisition integration of new fleet assets, standardizing policies and systems across branches.
• Maintain accurate records and generate reports for leadership on fleet performance, safety, and cost trends.
• Serve as a liaison to field teams and drivers for all fleet-related concerns.
• Work cross-functionally with Operations, Safety, HR, and Legal to ensure compliance and drive continuous improvement.
• Coordinate telematics installation with fleet and maintenance management.
• Monitoring and analyzing fleet data to identify opportunities for improvement.
• Preparing reports related to fleet operations and presenting them to management.
• Perform all other duties as assigned.

Required Qualifications:

• Bachelor’s degree in business, logistics, supply chain, or a related field.
• Minimum of 3 years of fleet or operations coordination experience
• Strong understanding of DOT, FMCSA, and fleet safety best practices.
• Intermediate Excel and data reporting skills.
• Excellent communication and organizational abilities.
• Valid driver’s license and clean driving record.
• Willingness to travel up to 25%.
• Proficiency with Microsoft Office applications including Word, Excel, Outlook, Teams and PowerPoint.

Preferred Qualifications:

• Experience with Samsara and/or Enterprise Fleet Management strongly preferred
• Experience with field service and/or multi-state operations in a private equity environment

Compensation $60,000 - $70,000

Physical Requirements

While performing the duties of this job, the Team member is regularly required to use hands to finger, handle, or feel and talk or hear. The Team member is frequently required to reach with hands and arms and stoop, kneel, crouch, or crawl. The Team member is frequently required to stand, walk, sit, and climb stairs, or balance. The Team member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.