Fleet Coordinator

Henkels & McCoy, Inc.; Kittanning (Armstrong County); On-site; USD 55,000 - 75,000; Full time

Job summary

Henkels & McCoy, Inc. is seeking a Fleet Coordinator to support operations from our Blue Bell office.

The role manages daily coordination and compliance of fleet vehicles and construction equipment across regional projects, ensuring assets are maintained, compliant, and mobilized to meet project demands. You will work closely with field teams, project managers, and corporate support to optimize utilization, track service history, coordinate maintenance, and manage documentation, registrations,

Qualifications

• 2–5 years of experience in fleet coordination or construction operations.
• Strong organization and time-management with attention to detail.
• Knowledge of vehicle registrations, insurance, inspections.
• Experience coordinating maintenance with third-party vendors.
• Proficiency in Microsoft Office and fleet/asset systems.
• Strong communication and problem-solving skills.

Responsibilities

• Fleet compliance, documentation, and records management.
• Coordinate preventative maintenance schedules and repairs.
• Manage equipment mobilization to and from job sites.
• Track service history, costs, and maintenance intervals.
• Allocate equipment based on availability and project priority.
• Coordinate with project managers, field teams, and vendors.
• Ensure permits, routing, and transport documentation.
• Support budgeting and cost control with data reporting.

Skills

Fleet operations

Organization & time-mgmt

Communication & problem-solving

Vendor coordination

Tools

Microsoft Office

Fleet management systems

Job description

H&M is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy is seeking a Fleet Coordinator to support operations. This role is responsible for managing the daily coordination and compliance of fleet vehicles and construction equipment supporting regional projects. The Fleet Coordinator ensures all assets are properly maintained, compliant with regulatory requirements, and efficiently mobilized to meet project demands. This position works closely with field teams, project managers, and corporate support functions to keep operations running smoothly.

• Fleet Compliance & Documentation
• Maintain accurate and up-to-date records for all vehicle and equipment registrations, inspections, and insurance policies
• Monitor expiration dates and ensure timely renewals in compliance with company standards and regulatory requirements
• Organize and manage fleet documentation in company systems and files
• Maintenance & Repairs Coordination
• Coordinate preventative maintenance schedules for fleet vehicles and construction equipment
• Respond to repair needs and work with internal maintenance teams and external vendors to minimize downtime
• Track service history, repair costs, and maintenance intervals for all assigned assets
• Coordinate the mobilization, transportation, and demobilization of equipment to and from job sites across the regionPartner with project managers and field supervisors to align equipment delivery schedules with project timelines
• Ensure proper permits, routing, and documentation are secured for equipment transport
• Equipment Requests & Allocation
• Track and manage incoming equipment requests from field operations
• Allocate equipment based on availability, project priority, and operational needs
• Maintain visibility into fleet utilization and availability at the yard and surrounding areas
• Track equipment usage and assist in preparing billing for internal cost allocation or external invoicing
• Monitor and report on costs related to maintenance, repairs, fuel, and transportation
• Support cost control efforts and provide data for budgeting and forecasting
• Serve as a point of contact for local vendors, repair facilities, and transport providers
• Collaborate with corporate fleet, safety, and accounting teams to ensure alignment with company policies
• Maintain strong communication with field personnel, superintendents, and project teams

Requirements

• 2–5 years of experience in fleet coordination, equipment management, or construction operations
• Strong organizational and time-management skills with attention to detail
• Knowledge of vehicle and equipment compliance requirements (registrations, insurance, inspections)
• Experience coordinating maintenance and working with third-party vendors
• Proficiency in Microsoft Office and fleet or asset management systems
• Strong communication and problem-solving skills

Preferred Qualifications:

• Experience in the utility or construction industry
• Familiarity with DOT regulations and equipment transport logistics
• Basic mechanical knowledge of construction equipment

Working Conditions:

• Based out of the Blue Bell office with regular interaction at local yard and job sites
• Combination of office work and field coordination
• Ability to manage multiple priorities in a fast-paced environment

Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.