Fleet Coordinator

Henkels-; Center Square (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

Henkels & McCoy, Inc. in Blue Bell, PA is seeking a Fleet Coordinator to manage daily fleet operations supporting regional projects.

You will ensure asset maintenance, regulatory compliance, and efficient mobilization while collaborating with field teams, project managers, and corporate support.

This role emphasizes organization, vendor coordination, and cost tracking to keep projects on schedule and within budget.

Qualifications

• 2–5 years of experience in fleet coordination or construction operations.
• Strong organizational and time-management skills.
• Knowledge of vehicle compliance requirements (registrations, insurance, inspections).
• Experience coordinating maintenance and working with third-party vendors.
• Proficiency in Microsoft Office and fleet management systems.
• Strong communication and problem-solving skills.

Responsibilities

• Fleet Compliance & Documentation: maintain records for vehicle & equipment registrations, inspections, and insurance; monitor expirations; organize documentation.
• Maintenance & Repairs Coordination: schedule preventative maintenance; coordinate with internal teams and vendors; track service history and costs.
• Equipment Logistics & Mobilization: coordinate mobilization, transport, and demobilization of equipment; align delivery schedules with project timelines; ensure permits and routing.
• Equipment Requests & Allocation: track requests; allocate equipment based on availability and priority; monitor fleet utilization.
• Billing & Cost Tracking: track usage; assist in cost allocation or invoicing; report costs for budgeting.
• Vendor & Internal Coordination: serve as liaison with vendors, repair facilities, and transport providers; align with fleet, safety, and accounting teams.

Skills

Fleet coordination

Organizational skills

Vendor coordination

Communication

Problem-solving

Microsoft Office

Asset management

Tools

Fleet management software

Microsoft Excel

Work order systems

Job description

Overview

Henkels & McCoy, Inc. (H&M) is a leading utility construction firm providing critical infrastructure for the power, oil & gas pipeline, telecommunications, and gas distribution markets throughout North America. Founded in 1923, the firm adapts a century of experience to the dynamic infrastructure needs of today. H&M leverages the collective strength of its diverse disciplines to create seamless integrations between projects, clients, team members, and communities. The company has been recognized with an E. I. DuPont Safety Excellence Award.

H&M is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Engineering News-Record as one of the leading contractors in the country. H&M is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Henkels & McCoy is seeking a Fleet Coordinator to support operations. This role is responsible for managing the daily coordination and compliance of fleet vehicles and construction equipment supporting regional projects. The Fleet Coordinator ensures all assets are properly maintained, compliant with regulatory requirements, and efficiently mobilized to meet project demands. This position works closely with field teams, project managers, and corporate support functions to keep operations running smoothly.

Responsibilities

• Fleet Compliance & Documentation
  • Maintain accurate and up-to-date records for all vehicle and equipment registrations, inspections, and insurance policies
  • Monitor expiration dates and ensure timely renewals in compliance with company standards and regulatory requirements
  • Organize and manage fleet documentation in company systems and files
• Maintenance & Repairs Coordination
  • Coordinate preventative maintenance schedules for fleet vehicles and construction equipment
  • Respond to repair needs and work with internal maintenance teams and external vendors to minimize downtime
  • Track service history, repair costs, and maintenance intervals for all assigned assets
• Equipment Logistics & Mobilization
  • Coordinate the mobilization, transportation, and demobilization of equipment to and from job sites across the region
  • Partner with project managers and field supervisors to align equipment delivery schedules with project timelines
  • Ensure proper permits, routing, and documentation are secured for equipment transport
• Equipment Requests & Allocation
  • Track and manage incoming equipment requests from field operations
  • Allocate equipment based on availability, project priority, and operational needs
  • Maintain visibility into fleet utilization and availability at the yard and surrounding areas
• Billing & Cost Tracking
  • Track equipment usage and assist in preparing billing for internal cost allocation or external invoicing
  • Monitor and report on costs related to maintenance, repairs, fuel, and transportation
  • Support cost control efforts and provide data for budgeting and forecasting
• Vendor & Internal Coordination
  • Serve as a point of contact for local vendors, repair facilities, and transport providers
  • Collaborate with corporate fleet, safety, and accounting teams to ensure alignment with company policies
  • Maintain strong communication with field personnel, superintendents, and project teams

Qualifications

• 2–5 years of experience in fleet coordination, equipment management, or construction operations
• Strong organizational and time-management skills with attention to detail
• Knowledge of vehicle and equipment compliance requirements (registrations, insurance, inspections)
• Experience coordinating maintenance and working with third-party vendors
• Proficiency in Microsoft Office and fleet or asset management systems
• Strong communication and problem-solving skills

Preferred Qualifications:

• Experience in the utility or construction industry
• Familiarity with DOT regulations and equipment transport logistics
• Basic mechanical knowledge of construction equipment

Working Conditions:

• Based out of the Blue Bell office with regular interaction at local yard and job sites
• Combination of office work and field coordination
• Ability to manage multiple priorities in a fast-paced environment

Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individualswith Disabilities.