Regional Fleet & Equipment Coordinator

Henkels & McCoy, Inc.; Center Square, Northern (PA, KY); Hybrid; USD 56,000 - 72,000; Full time

Job summary

Henkels & McCoy, Inc. is seeking a Fleet Coordinator to support regional operations. The role focuses on managing daily fleet coordination, maintenance planning, registrations, and regulatory compliance to keep projects moving efficiently.

Based out of the Blue Bell area, this position blends office work with field coordination, requiring organization, vendor liaison, and proactive problem-solving to ensure asset readiness and cost control.

Qualifications

• 2–5 years of experience in fleet coordination, equipment management, or construction operations.
• Strong organizational and time-management skills with attention to detail.
• Knowledge of vehicle and equipment compliance requirements (registrations, insurance, inspections).
• Experience coordinating maintenance and working with third-party vendors.
• Proficiency in Microsoft Office and fleet or asset management systems.
• Strong communication and problem-solving skills.

Responsibilities

• Maintain accurate and up-to-date records for fleet registrations, inspections, and insurance policies.
• Monitor expiration dates and ensure timely renewals in compliance with company standards and regulatory requirements.
• Coordinate preventative maintenance schedules for fleet vehicles and construction equipment.
• Respond to repair needs and work with internal maintenance teams and external vendors to minimize downtime.
• Track service history, repair costs, and maintenance intervals for assets.
• Coordinate mobilization, transportation, and demobilization of equipment to job sites across the region.
• Allocate equipment based on availability, project priority, and operational needs.
• Maintain visibility into fleet utilization and availability at the yard and surrounding areas.
• Track equipment usage and assist in preparing billing for internal cost allocation or external invoicing.
• Monitor and report on costs related to maintenance, repairs, fuel, and transportation.
• Serve as a point of contact for local vendors, repair facilities, and transport providers.

Skills

Fleet coordination

Organizational skills

Communication skills

Microsoft Office

Tools

Fleet management systems

Asset management

Job description

Henkels & McCoy, Inc. is seeking a Fleet Coordinator to support regional operations. The role focuses on managing daily fleet coordination, maintenance planning, registrations, and regulatory compliance to keep projects moving efficiently.

Based out of the Blue Bell area, this position blends office work with field coordination, requiring organization, vendor liaison, and proactive problem-solving to ensure asset readiness and cost control.