Fleet Compliance & Admin Coordinator

Komatsu Southwest; SOUTH PLAINFIELD (NJ); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Life & Disability Benefits

Employee discounts

Career development opportunities

Job security

Job summary

Komatsu in South Plainfield, NJ is seeking a Fleet Coordinator to manage documentation, reporting and audits for corporate vehicle programs. You will maintain vehicle records, support DOT requirements, and audit service and parts administration to ensure policy compliance.

This is an administrative role focused on risk identification and process improvement. Requirements include 2–3 years in fleet admin or logistics, strong Excel skills, and familiarity with DOT regulations and FMCSA.

Qualifications

• 2–3 years of experience in fleet administration or logistics coordination.
• Solid understanding of DOT regulations and FMCSA compliance.
• Proficiency with Microsoft Excel for tracking and reporting; experience with FMS.

Responsibilities

• Maintain up-to-date vehicle records, registrations, titles, insurance, and inspections.
• Support fleet lifecycle: acquisition, assignment, maintenance, retirement with the NA Fleet team.
• Monitor fleet utilization data and report findings to management.
• Prepare reports on inventory, utilization, and compliance indicators.
• Coordinate DOT and non-DOT Driver Qualification (DQ) files and onboarding.
• Assist with fuel card administration, mileage reporting, and driver compliance reviews.
• Conduct process audits of Service and Parts admin to ensure SOP compliance.

Skills

Analytical skills

Organizational skills

Communication skills

Independence

Attention to detail

Education

High school diploma or equivalent

Tools

Excel

Fleet Management Software (FMS)

Job description

Komatsu in South Plainfield, NJ is seeking a Fleet Coordinator to manage documentation, reporting and audits for corporate vehicle programs. You will maintain vehicle records, support DOT requirements, and audit service and parts administration to ensure policy compliance.

This is an administrative role focused on risk identification and process improvement. Requirements include 2–3 years in fleet admin or logistics, strong Excel skills, and familiarity with DOT regulations and FMCSA.