Fleet & Asset Administrative Specialist

State of Ohio; Columbus (OH); On-site; USD 33,000 - 40,000; Full time

Job summary

The State of Ohio - Bureau of Workers' Compensation is seeking an administrative professional to support a statewide fleet program from Columbus. You will manage vehicle data, maintenance scheduling, and compliance processes, becoming a trusted advisor across the agency.

In this role you’ll oversee asset management, inventory accuracy, transfers, and disposal efforts while producing reports to guide leadership decisions on fleet utilization and spending.

Qualifications

• 18 months' experience in secretarial/administrative field.
• Or completion of associate core coursework in secretarial science or business office applications.
• 6 months' experience as Administrative Professional 1 or equivalent.
• Job Skills: Administrative Support/Services.

Responsibilities

• Contribute to a statewide fleet program, ensuring critical vehicle data, maintenance scheduling, and compliance processes run smoothly and reliably.
• Become a trusted advisor across the agency by guiding staff through key fleet policies, vehicle assignments, maintenance requirements, and fuel card procedures.
• Lead essential asset-management activities, from tagging new acquisitions to maintaining precise inventory records and resolving discrepancies that keep operations efficient.
• Play a pivotal role in the full lifecycle of agency assets, coordinating transfers, surplus activity, and disposal efforts that support responsible stewardship of public resources.
• Produce clear, actionable reports that help leadership make informed decisions on fleet utilization, maintenance spending, and asset status.
• Drive process improvements by helping refine administrative procedures, forms, and tracking tools that strengthen fleet and asset management operations.
• Collaborate with staff, vendors, and statewide partners, giving you broad exposure and the chance to build strong professional relationships across the organization.

Skills

Administrative Support/Services

MS Outlook

MS Word

MS Excel

Job description

The State of Ohio - Bureau of Workers' Compensation is seeking an administrative professional to support a statewide fleet program from Columbus. You will manage vehicle data, maintenance scheduling, and compliance processes, becoming a trusted advisor across the agency.

In this role you’ll oversee asset management, inventory accuracy, transfers, and disposal efforts while producing reports to guide leadership decisions on fleet utilization and spending.