Columbus - 20067429 - Administrative Professional 2

State of Ohio; Columbus (OH); On-site; USD 33,000 - 40,000; Full time

Job summary

The State of Ohio - Bureau of Workers' Compensation is seeking an administrative professional to support a statewide fleet program from Columbus. You will manage vehicle data, maintenance scheduling, and compliance processes, becoming a trusted advisor across the agency.

In this role you’ll oversee asset management, inventory accuracy, transfers, and disposal efforts while producing reports to guide leadership decisions on fleet utilization and spending.

Qualifications

• 18 months' experience in secretarial/administrative field.
• Or completion of associate core coursework in secretarial science or business office applications.
• 6 months' experience as Administrative Professional 1 or equivalent.
• Job Skills: Administrative Support/Services.

Responsibilities

• Contribute to a statewide fleet program, ensuring critical vehicle data, maintenance scheduling, and compliance processes run smoothly and reliably.
• Become a trusted advisor across the agency by guiding staff through key fleet policies, vehicle assignments, maintenance requirements, and fuel card procedures.
• Lead essential asset-management activities, from tagging new acquisitions to maintaining precise inventory records and resolving discrepancies that keep operations efficient.
• Play a pivotal role in the full lifecycle of agency assets, coordinating transfers, surplus activity, and disposal efforts that support responsible stewardship of public resources.
• Produce clear, actionable reports that help leadership make informed decisions on fleet utilization, maintenance spending, and asset status.
• Drive process improvements by helping refine administrative procedures, forms, and tracking tools that strengthen fleet and asset management operations.
• Collaborate with staff, vendors, and statewide partners, giving you broad exposure and the chance to build strong professional relationships across the organization.

Skills

Administrative Support/Services

MS Outlook

MS Word

MS Excel

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization: Workers' Compensation

Agency Contact Name and Information: Matthew Palte- HCM Sr. Analyst: [e-mail]

Work Location: 30 West Spring Street Columbus, Ohio, 43215-2256 United States

Compensation: $23.65 - $28.76

Schedule: Permanent - Full Time

Work Hours: 8am - 4pm

Classified Indicator: Classified

Union: OCSEA

Primary Job Skill: Administrative Support/Services

A Little About Us:

With roughly 1,500 employees in seven offices across Ohio, BWC is the state agency that cares for Ohio workers by promoting a culture of safety at work and at home and ensuring quality medical and pharmacy care is provided to injured workers. For Ohio employers, we provide insurance policies to cover workplace injuries and safety and wellness services to prevent injuries.

Our Culture:

BWC is a dynamic organization that offers career opportunities across many different disciplines.BWC strives to maintain an inclusive workplace.We begin by being an equal opportunity employer.Employees can participate in and lead employee work groups, participate in on-line forums and learn about how different perspectives can improve leadership skills.

Our Vision:

To transform BWC into an agile organization driven by customer success.

Our Mission:

To deliver consistently excellent experiences for each BWC customer every day.

Our Core Values:

One Agency, Personal Connection, Innovative Leadership, Relentless Excellence.

What Our Employees Have to Say:

BWC conducts an internal engagement survey on an annual basis. Some comments from our employees include:

• BWC has been a great place to work as it has provided opportunities for growth that were lacking in my previous place of work.
• I have worked at several state agencies and BWC is the best place to work.
• Best place to work in the state and with a sense of family and support.
• I love the work culture, helpfulness, and acceptance I've been embraced with at BWC.
• I continue to be impressed with the career longevity of our employees, their level of dedication to service, pride in their work, and vast experience. It really speaks to our mission and why people join BWC and then retire from BWC

What You’ll Be Doing:

• Contribute to a statewide fleet program, ensuring critical vehicle data, maintenance scheduling, and compliance processes run smoothly and reliably.
• Become a trusted advisor across the agency by guiding staff through key fleet policies, vehicle assignments, maintenance requirements, and fuel card procedures.
• Lead essential asset-management activities, from tagging new acquisitions to maintaining precise inventory records and resolving discrepancies that keep operations efficient.
• Play a pivotal role in the full lifecycle of agency assets, coordinating transfers, surplus activity, and disposal efforts that support responsible stewardship of public resources.
• Produce clear, actionable reports that help leadership make informed decisions on fleet utilization, maintenance spending, and asset status.
• Drive process improvements by helping refine administrative procedures, forms, and tracking tools that strengthen fleet and asset management operations.
• Collaborate with staff, vendors, and statewide partners, giving you broad exposure and the chance to build strong professional relationships across the organization.

Additional Information

EEO & ADA Statement:

The State of Ohio is an Equal Employment Opportunity Employer and prohibits discrimination and harassment of applicants or employees due to protected classes as defined in applicable federal law, state law, and any effective executive order.

The Ohio Bureau of Workers' Compensation is committed to providing access and reasonable accommodation in its employment opportunities pursuant to the Americans with Disabilities Act and other applicable laws. To request reasonable accommodations related to disability, pregnancy, or religion, please contact the ADA [e-mail].

BWC OCSEA Selection Rights:

This position shall be filled in accordance with the provisions of the OCSEA Collective Bargaining Agreement. BWC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.

Salary Information:

Hourly wage is expected to be paid at step 1 of the pay range associated with the position for candidates who are new employees of the state. Current employees of the state will be placed in the appropriate step based on any applicable union contract and/or requirements of the Ohio Revised Code. Movement to the next step of the pay range (a roughly 4% increase) will occur after six months, assuming job performance is acceptable. Thereafter, an employee will advance one step in the pay range every year until the highest step of the pay range is reached. There may also be possible cost of living adjustments (COLA) and longevity supplements begin after five (5) years of state service.

Transportation:

Position may require travel; therefore, persons occupying this position must be able to provide own transportation &/or legally operate a state-owned vehicle.

Educational Transcripts:

For any educational achievements to be considered during the screening process, you must at least attach an unofficial transcript that details the coursework you have completed.

All applicants must submit an Ohio Civil Service Application using the online Ohio Hiring Management System. Paper applications will not be accepted.

Background Check:

Prior to an offer of employment, the final applicant will be required to sign a background check authorization form and undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position.

Why Work for the State of Ohio:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications:

• 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
• Or 6 mos. exp. as Administrative Professional 1, 16871.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Administrative Support/Services

Major Worker Characteristics:

Knowledge of: (1) BWC Motor Fleet management practices & procedures* & Ohio Revised Code (e.g. as it applies to Fleet Management)*; (2) recordkeeping/inventory control; (3) basic auto repair &/or maintenance*; (4) BWC vehicle authorization procedures* (5) OSHA & other applicable safety standards & practices for motor vehicles*.

Skill in: (1) operation of a personal computer; (2) use of computer software (e.g., MS Outlook, Word, Excel); (2a) use of Fleet Ohio/Report Writer software*; (3) operation of motor vehicles.

Ability to: (1) carry out simple instructions; (2) make appointments & schedule maintenance on vehicles; (3) complete routine forms; (4) maintain accurate records; (5) work alone on most tasks; (6) calculation of fractions, decimals, percentages; (7) perform basic/routine vehicle preventative maintenance*; (8) develop good rapport with internal & external customers, (9) operate a motor vehicle.

ADA Statement:

Ohio is a Disability Inclusion State and strides to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace:

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.