Fleet Analytics & Operations Specialist

Spectrum; Portland (ME); On-site; USD 46,000 - 73,000; Full time

Job summary

Spectrum is seeking a Fleet Specialist to drive efficient operations by delivering analytical and reporting support for maintenance and fuel expense management, inventory tracking, title management, vehicle purchasing and vendor relationships.

You will maintain fleet records, coordinate title processing, manage vendor relationships, process vehicle transactions, and provide budgeting analysis and monthly expense reports to help control costs.

Qualifications

• Associate's degree in business or related field.
• 4+ years of fleet administration experience.
• 1+ year of vehicle title processing experience.
• 2+ years of buying experience.

Responsibilities

• Coordinate maintenance of vehicle titles and title information in the fleet database.
• Maintain overall vendor relationships.
• Process vehicle transactions including ordering, delivery, vouchering, purchases, employee vehicle sales, disposals, and related check processing.
• Serve as the corporate liaison with fleet maintenance and fuel management companies and manage vendor relationships including setup of ARI and the vendor vetting process.
• Provide guidance and communicate policies and procedures to internal and external customers to ensure deadlines are met and capital is tracked.
• Support system and division fleet personnel with vehicle information, vendor information, costing analysis for budgets, monthly reports on maintenance expenses, fuel expenses and inventory levels, and assist in invoice and budget tracking.
• Negotiate pricing and terms for vehicles, safety equipment and tools with leasing and lending firms and vendors, monitor and resolve quality and on-time delivery issues, and perform troubleshooting for transactions.
• Perform periodic vehicle inventory to maintain accuracy, update and maintain intranet information, track and report vehicle disposal proceeds, and process related financial transactions.

Skills

Clear written and verbal communication

Multitasking

Confidentiality

Vendor negotiation

Analytical skills

Microsoft Excel

Microsoft Access

Team collaboration

Education

Associate's degree in business or related field

Tools

Microsoft Excel

Microsoft Access

Job description

Spectrum is seeking a Fleet Specialist to drive efficient operations by delivering analytical and reporting support for maintenance and fuel expense management, inventory tracking, title management, vehicle purchasing and vendor relationships.

You will maintain fleet records, coordinate title processing, manage vendor relationships, process vehicle transactions, and provide budgeting analysis and monthly expense reports to help control costs.