Fleet Administrator & Office Coordinator (ESOP Benefits)

Carroll Construction Supply in; Ottumwa (IA); Vor Ort; USD 38.000 - 60.000; Vollzeit

Benefits dieser Stelle

Employee Stock Ownership Program

401K

Flex Spending Account

Health Insurance

Dental Insurance

Vision Insurance

Company paid Life Insurance

Company paid Long Term Disability

Short Term Disability

Supplement Assurity plans offered

Accrued Paid Time Off

Zusammenfassung

Carroll Distributing & Construction Supply Inc. in Ottumwa, IA seeks an Office Coordinator / Fleet Administrator to manage the corporate fleet, mail distribution, and office operations.

You will coordinate registrations, licenses, tolling programs, and fleet records across multiple states while supporting branch managers, HR, accounting, and safety teams. The role requires strong organizational skills, attention to detail, and the ability to manage deadlines across a multi-state fleet.

Aufgaben

• Maintain fleet inventory with VINs, unit numbers, year/make/model, GVWR, licenses, locations, drivers, and status.
• Maintain titles, registrations, purchase docs, leases, insurance, and other fleet records.
• Coordinate multi-state vehicle registrations and annual renewals.
• Process title apps, transfers, duplicates, plates, and related docs.
• Coordinate vehicle additions, transfers, reassignments, and removals.
• Maintain docs for new and disposed vehicles.
• Liaise with dealers, state agencies, branches to resolve registrations and titles.
• Administer toll accounts and toll programs.
• Manage toll transponders for fleet movement.
• Review toll activity and investigate charges.
• Resolve toll violations and related admin issues.
• Administer GPS/telematics system.
• Update vehicles, drivers, locations, and equipment in the system.
• Maintain driver-to-vehicle assignments.
• Monitor mileage, utilization, location, idle time, and other fleet data.
• Review GPS/mileage data for IFTA and fleet reporting.

Jobbeschreibung

Carroll Distributing & Construction Supply Inc. in Ottumwa, IA seeks an Office Coordinator / Fleet Administrator to manage the corporate fleet, mail distribution, and office operations.

You will coordinate registrations, licenses, tolling programs, and fleet records across multiple states while supporting branch managers, HR, accounting, and safety teams. The role requires strong organizational skills, attention to detail, and the ability to manage deadlines across a multi-state fleet.