Fleet Administrator

O'Connell Electric Company; Town of Henrietta (NY); Presencial; USD 63.000 - 71.000; Jornada completa

Descripción de la vacante

O’Connell Electric Company is seeking a Fleet Administrator in the Town of Henrietta, NY. The role supports the fleet team with professional, timely, and high-quality deliverables, including data tracking, reporting, and system administration.

Responsibilities include maintaining the Vehicle Work Order system, ensuring DOT compliance, and coordinating with drivers and other departments. Strong MS Office skills and 5+ years of relevant experience are required.

Formación

• High School degree or GED required.
• Minimum of 5 years of relevant work experience.
• Advanced Microsoft Office skills; ability to learn company-specific software.
• Ability to read, interpret and support DOT Regulations.
• Construction union background preferred.
• Strong organizational and communication skills.

Responsabilidades

• Direct supportive role to all fleet team members.
• Maintain, track, and report on a variety of fleet data.
• Assist in maintaining a Vehicle Work Order tracking system.
• Follow up timely on required information and forms via telephone, email, and direct contact.
• Administrative, clerical and systems support of all fleet activities.
• Data entry of inventory for HUT and IFTA filing.
• Procurement and rental assistance.
• Record team meeting minutes.
• Ensure compliance with DOT regulations and reporting.

Conocimientos

Advanced Microsoft Office

DOT Regulations knowledge

Administrative support

Data entry & reporting

Educación

High School degree or GED

Herramientas

Microsoft Office

Descripción del empleo

Fleet Administrator

The Fleet Administrator will play a critical role in supporting the entire fleet team. The Fleet Administrator is committed to professionalism, timeliness, and quality in the completion of all deliverables. The following responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the needs of our team and department’s growth.

Responsibilities:

• Direct supportive role to all fleet team members.
• Maintaining, tracking, and reporting on a variety of
• Assist in maintaining a Vehicle Work Order tracking system.
• Follow up timely on required information and forms via telephone, email, and direct contact.
• Administrative, clerical and systems support of all fleet related activities within the fleet Some examples are listed below.
  • Assist with Driver Compliance Files and tracking
  • Dielectric, ANSI, DOT, Registration, and inspection tracking
  • Distribution of updated vehicle paperwork
  • Data entry of inventory for HUT and IFTA filing
  • Assisting with procurement and rental
  • Work order entry, reporting, and tracking
  • Recording team meeting minutes
• Stay abreast of legal requirements and government reporting regulations affecting Fleet Management/DOT and ensure policies, procedures, and reporting remain in compliance.
• Assist with other projects and perform other duties as assigned.

Required Competencies:

• High School degree or GED required.
• Minimum of 5 years of relevant work experience.
• Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software.
• The ability to read, interpret and support all applicable DOT Regulations.
• Construction union background preferred.
• Ability to stay organized and proficient in decision-making.
• Strong attention to detail and problem-solving skills.
• Strong oral and written communication skills.
• Excellent listening skills.
• Ability to work well both independently and in a team environment.
• Resourcefulness and the ability to easily adjust to changes in management direction.
• Diplomacy, maturity, and the ability to keep matters confidential.
• Ability to successfully interact with all levels of the organization.
• Strength in initiative-taking, and a demonstrated record in proactively identifying improvement opportunities and acting upon them.
• Ability to work efficiently and maximize productivity.
• Proficient knowledge in researching and maneuvering around Internet sites.

Compensation:

The minimum and maximum annual salary that O’Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $62,500 to $70,500 annually.

It is important to O’Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O’Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take candidate’s knowledge, skills, abilities, and experience into account.

Equal Opportunity:

O’Connell Electric is an equal opportunity employerand prohibits discrimination and harassment of any type. O’Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.