Fleet Administrator

O’Connell Electric Co.; Town of Henrietta (NY); On-site; USD 63,000 - 71,000; Full time

Job summary

O’Connell Electric Company, Inc. is seeking a Fleet Administrator to support the fleet team with professional, timely, and high-quality deliverables. The role involves data tracking, vehicle work order systems, and ensuring DOT regulatory compliance.

Strong Microsoft Office skills and attention to detail are essential. The candidate should have at least five years of related experience, excellent communication, and the ability to work independently or within a team.

Qualifications

• High School degree or GED required.
• Minimum 5 years of relevant work experience.
• Advanced Microsoft Office skills; ability to learn company-specific software.

Responsibilities

• Direct supportive role to all fleet team members.
• Maintain, track, and report on a variety of fleet data.
• Assist in maintaining a Vehicle Work Order tracking system.
• Follow up timely on required information and forms via telephone, email, and direct contact.
• Data entry of inventory for HUT and IFTA filing; assist with procurement and rental.
• Work order entry, reporting, and tracking; record meeting minutes.
• Ensure compliance with DOT regulations and government reporting requirements.

Skills

Microsoft Office

Data entry

Communication

Organization

Problem-solving

Teamwork

Education

High School degree or GED

Job description

The Fleet Administrator will play a critical role in supporting the entire fleet team. The Fleet Administrator is committed to professionalism, timeliness, and quality in the completion of all deliverables. The following responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the needs of our team and department’s growth.

Responsibilities:

• Direct supportive role to all fleet team members.
• Maintaining, tracking, and reporting on a variety of
• Assist in maintaining a Vehicle Work Order tracking system.
• Follow up timely on required information and forms via telephone, email, and direct contact.
• Administrative, clerical and systems support of all fleet related activities within the fleet Some examples are listed below.
  • Assist with Driver Compliance Files and tracking
  • Dielectric, ANSI, DOT, Registration, and inspection tracking
  • Distribution of updated vehicle paperwork
  • Data entry of inventory for HUT and IFTA filing
  • Assisting with procurement and rental
  • Work order entry, reporting, and tracking
  • Recording team meeting minutes
• Stay abreast of legal requirements and government reporting regulations affecting Fleet Management/DOT and ensure policies, procedures, and reporting remain in compliance.
• Assist with other projects and perform other duties as assigned.
• High School degree or GED required.
• Minimum of 5 years of relevant work experience.
• Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software.
• The ability to read, interpret and support all applicable DOT Regulations.
• Construction union background preferred.
• Ability to stay organized and proficient in decision-making.
• Strong attention to detail and problem-solving skills.
• Strong oral and written communication skills.
• Ability to work well both independently and in a team environment.
• Resourcefulness and the ability to easily adjust to changes in management direction.
• Diplomacy, maturity, and the ability to keep matters confidential.
• Ability to successfully interact with all levels of the organization.
• Strength in initiative-taking, and a demonstrated record in proactively identifying improvement opportunities and acting upon them.
• Ability to work efficiently and maximize productivity.
• Proficient knowledge in researching and maneuvering around Internet sites.

Compensation:

The minimum and maximum annual salary that O’Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $62,500 to $70,500 annually.

It is important to O’Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O’Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take candidate’s knowledge, skills, abilities, and experience into account.

O’Connell Electric is an equal opportunity employerand prohibits discrimination and harassment of any type. O’Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in O'Connell Electric Company’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.