Fleet Administrative Assistant — Growth & Benefits

AMERI-CANS; Manassas Park (VA); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

401k matching

STD & Accident supplemental

Life AD&D Insurance

EAP

Personal Days

Growth opportunities

Professional Development

Job summary

AMERI-CANS in Manassas Park, VA is hiring a Fleet Administrative Assistant to manage fleet compliance, admin tasks, and reporting. This full-time role supports the Senior Fleet Manager and ensures regulatory duties, fuel programs, and parts inventory are handled accurately.

The position requires 2 years of admin experience, familiarity with DOT/VA DMV rules, and proficiency in Microsoft Office and fleet software.

Qualifications

• High school diploma or equivalent; some college coursework preferred.
• 2 years of administrative experience, preferably in a similar role.
• Familiarity with DOT regulations and Virginia DMV requirements.
• Experience with telematics (GPS) systems and fleet management software.
• Proficiency in Microsoft Office Suite (Excel, Word, Teams, PowerPoint, Outlook).
• Experience with EZ Fleet or similar registration/titling software preferred.
• Authorized to work in the United States; some sites require U.S. citizenship and clean background.

Responsibilities

• Ensure fleet compliance with Local, State, and DOT regulations, including vehicle registration, inspections, licensing, and permit renewals.
• Oversee fleet administration, managing compliance, mileage reporting, fleet credit applications, PO processing, and expense reconciliations.
• Manage fuel and toll programs, administering fleet fuel cards and EZ Pass accounts to ensure tracking and compliance.
• Track and maintain fleet inventory; assist in ordering parts, supplies, and registration materials; keep records.
• Coordinate work order management; ensure repairs, maintenance, and vendor services are recorded and completed.
• Use telematics and fleet platforms to input data, troubleshoot issues, and generate fleet reports.
• Facilitate internal and external communications with vendors, stakeholders, and regulatory agencies.
• Complete other tasks as assigned.

Skills

Strong organizational skills

Attention to detail

Communication skills

Teamwork

Problem solving

Education

High school diploma or equivalent

Some college coursework in business/logistics

Tools

Microsoft Office Suite (Excel, Word, Teams, PowerPoint, Outlook)

GPS telematics systems

Fleet management software

EZ Fleet (or similar)

Job description

AMERI-CANS in Manassas Park, VA is hiring a Fleet Administrative Assistant to manage fleet compliance, admin tasks, and reporting. This full-time role supports the Senior Fleet Manager and ensures regulatory duties, fuel programs, and parts inventory are handled accurately.

The position requires 2 years of admin experience, familiarity with DOT/VA DMV rules, and proficiency in Microsoft Office and fleet software.