Fleet Admin Specialist – In-Office Growth

James River Equipment; Ashland (VA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Extended health insurance

Dental insurance

Vision insurance

Health savings account

Flexible spending account

Disability insurance

Life insurance

401k with match

Tools allowance

Paid time off

Paid holidays

Recognition program

Top performer cruise opportunities

Job summary

James River Equipment in Ashland, VA is seeking a Fleet Department Administrative Specialist to support vehicle maintenance, registrations, and driver records. This in-office role requires strong organizational skills and customer service with the ability to handle multiple tasks.

Monday–Friday, in the Ashland corporate office. Ideal candidates will manage DOT/DMV compliance, work with vendors on invoices, and prepare fleet reports using Microsoft Office.

Qualifications

• Previous experience in bookkeeping, accounts payable and data tracking.
• Experience in a fleet administrative support role or related admin role preferred.
• Proficiency in Microsoft Office, especially Excel; familiarity with fleet software.

Responsibilities

• Maintain vehicle registrations, insurance, inspections, licenses and training records.
• Ensure DOT/DMV compliance as required.
• Collaborate with vendors and process fleet invoices with accounting.
• Provide exceptional internal and external customer service.
• Prepare and analyze fleet reports using Excel and Word.
• Manage vehicle maintenance schedules to minimize downtime.

Skills

Excel

Data tracking

Customer service

Communication

Organizational skills

Fleet admin

Tools

CDK

Samsara

DMV platforms

Job description

James River Equipment in Ashland, VA is seeking a Fleet Department Administrative Specialist to support vehicle maintenance, registrations, and driver records. This in-office role requires strong organizational skills and customer service with the ability to handle multiple tasks.

Monday–Friday, in the Ashland corporate office. Ideal candidates will manage DOT/DMV compliance, work with vendors on invoices, and prepare fleet reports using Microsoft Office.