Strategic Executive Assistant to CFO | Operations

James River Petroleum; Ashland (VA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Full medical, dental, vision benefits

401(k) with company contribution

Job summary

James River Petroleum, headquartered in Ashland, Virginia, seeks an Executive Assistant to provide direct administrative and operational support to the CFO. The role involves managing calendars, travel, and high-priority projects in a fast-paced environment as priorities shift.

The ideal candidate balances administrative rigor with strategic insight, maintains documentation, and supports licensing, regulatory filings, and environmental compliance across multiple business functions.

Qualifications

• High school diploma or equivalent; associate's or bachelor's preferred.
• Experience supporting executive leadership, senior management, or business operations.

Responsibilities

• Provide direct administrative and executive support to the CFO.
• Manage calendars, schedules, appointments, meetings, and travel arrangements.
• Coordinate and prioritize multiple projects while ensuring deadlines are met.
• Review, organize, and maintain contracts, permits, licenses, and other business documentation.
• Research licensing requirements for new markets and assist with business license renewals and regulatory filings.
• Support environmental compliance initiatives, including documentation related to storage tanks and other regulatory requirements.
• Assist with the review and organization of customer, vendor, and business contracts.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Coordinate with internal departments to ensure projects, initiatives, and administrative tasks are completed efficiently.
• Manage confidential information with professionalism and discretion.
• Identify opportunities to improve organization, productivity, and administrative processes.
• Proactively anticipate executive needs and provide support as priorities evolve.
• Perform additional administrative, operational, and project-based responsibilities as assigned.

Skills

Calendar management

Executive support

Project coordination

Documentation and reporting

Regulatory compliance knowledge

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or related field

Tools

Microsoft Office Suite

Google Workspace

Contract management software

Job description

James River Petroleum, headquartered in Ashland, Virginia, seeks an Executive Assistant to provide direct administrative and operational support to the CFO. The role involves managing calendars, travel, and high-priority projects in a fast-paced environment as priorities shift.

The ideal candidate balances administrative rigor with strategic insight, maintains documentation, and supports licensing, regulatory filings, and environmental compliance across multiple business functions.