Fleet Admin & Reporting Specialist

TRAX International; Greenbelt (MD); On-site; USD 89,544,000 - 103,320,000; Full time

Benefits offered by this job

Vacation time

Sick leave

Holidays

Health insurance

Retirement plans

Disability insurance

Employee assistance program

Job summary

TRAX International in Greenbelt, MD seeks a Logistics Administrator to provide high‑level administrative, analytical, financial, reporting, and project support to the Transportation Officer and Branch Manager. You will use Maximo, SharePoint, IRIS and other systems to prepare reports and manage documents.

The role focuses on dashboards, reconciliations, data analysis, and coordinating with Finance and customers while avoiding operational vehicle maintenance tasks.

Qualifications

• Minimum of 3 years' experience in fleet servicing administration or similar field.
• Excellent verbal and written communication skills, including the ability to prepare clear management reports, correspondence, and presentations.
• Highly developed analytical, critical‑thinking, financial‑reconciliation, and problem‑solving skills.
• Strong organizational, project‑tracking, and document‑control skills with close attention to detail.
• Ability to exercise sound judgment, maintain confidentiality, and work effectively with management, customers, Finance, Procurement, and represented employees.
• Intermediate or advanced proficiency in Microsoft Excel, PowerPoint, Outlook, Teams, and Word.
• Experience using enterprise business systems and preparing data analyses, dashboards, and performance reports.

Responsibilities

• Prepare branch-level fleet performance dashboards, trend analyses, and management summaries for the Transportation Officer and Transportation Branch Manager
• Reconcile fleet-related Voyager billing statements, research discrepancies, and coordinate administrative corrections with Finance and authorized cardholders
• Analyze transportation operating data to identify utilization trends, financial variances, service patterns, and opportunities for administrative improvement
• Coordinate administrative communications with Code fleet representatives and customers regarding reports, account information, and documentation requirements
• Generate management reports from Maximo and other approved systems, conduct data‑quality reviews, and refer operational corrections to management or the responsible bargaining‑unit employee
• Maintain Transportation Branch SharePoint sites, administrative repositories, correspondence logs, and records in accordance with the Branch File Plan and agency requirements
• Reconcile fleet inventory reports, document variances, and provide findings to the Transportation Officer without performing operational vehicle-control activities
• Compile administrative documentation requested by management for procurement planning and budget analysis without establishing maintenance‑provider purchase orders or coordinating repair services
• Prepare and distribute monthly fuel‑consumption reports and analyze exceptions or unusual trends for management review
• Maintain vendor invoice logs, verify administrative completeness and coding, monitor payment status, and route invoices through approved financial workflows
• Administer Voyager account controls, including PIN assignments, credit‑limit documentation, and decline resolution, within delegated authority
• Track contract deliverables and provide project and administrative support, provided the work is not reserved for bargaining‑unit positions under the applicable collective bargaining agreement or established past practice

Skills

Fleet servicing administration

Communication skills

Analytical skills

Organization

Discretion

MS Office

Data analysis

Education

Bachelor's degree

Tools

Maximo

SharePoint

IRIS

Voyager

Job description

TRAX International in Greenbelt, MD seeks a Logistics Administrator to provide high‑level administrative, analytical, financial, reporting, and project support to the Transportation Officer and Branch Manager. You will use Maximo, SharePoint, IRIS and other systems to prepare reports and manage documents.

The role focuses on dashboards, reconciliations, data analysis, and coordinating with Finance and customers while avoiding operational vehicle maintenance tasks.