Logistics Administrator

TRAX International; Greenbelt (MD); On-site; USD 89,544,000 - 103,320,000; Full time

Benefits offered by this job

Vacation time

Sick leave

Holidays

Health insurance

Retirement plans

Disability insurance

Employee assistance program

Job summary

TRAX International in Greenbelt, MD seeks a Logistics Administrator to provide high‑level administrative, analytical, financial, reporting, and project support to the Transportation Officer and Branch Manager. You will use Maximo, SharePoint, IRIS and other systems to prepare reports and manage documents.

The role focuses on dashboards, reconciliations, data analysis, and coordinating with Finance and customers while avoiding operational vehicle maintenance tasks.

Qualifications

• Minimum of 3 years' experience in fleet servicing administration or similar field.
• Excellent verbal and written communication skills, including the ability to prepare clear management reports, correspondence, and presentations.
• Highly developed analytical, critical‑thinking, financial‑reconciliation, and problem‑solving skills.
• Strong organizational, project‑tracking, and document‑control skills with close attention to detail.
• Ability to exercise sound judgment, maintain confidentiality, and work effectively with management, customers, Finance, Procurement, and represented employees.
• Intermediate or advanced proficiency in Microsoft Excel, PowerPoint, Outlook, Teams, and Word.
• Experience using enterprise business systems and preparing data analyses, dashboards, and performance reports.

Responsibilities

• Prepare branch-level fleet performance dashboards, trend analyses, and management summaries for the Transportation Officer and Transportation Branch Manager
• Reconcile fleet-related Voyager billing statements, research discrepancies, and coordinate administrative corrections with Finance and authorized cardholders
• Analyze transportation operating data to identify utilization trends, financial variances, service patterns, and opportunities for administrative improvement
• Coordinate administrative communications with Code fleet representatives and customers regarding reports, account information, and documentation requirements
• Generate management reports from Maximo and other approved systems, conduct data‑quality reviews, and refer operational corrections to management or the responsible bargaining‑unit employee
• Maintain Transportation Branch SharePoint sites, administrative repositories, correspondence logs, and records in accordance with the Branch File Plan and agency requirements
• Reconcile fleet inventory reports, document variances, and provide findings to the Transportation Officer without performing operational vehicle-control activities
• Compile administrative documentation requested by management for procurement planning and budget analysis without establishing maintenance‑provider purchase orders or coordinating repair services
• Prepare and distribute monthly fuel‑consumption reports and analyze exceptions or unusual trends for management review
• Maintain vendor invoice logs, verify administrative completeness and coding, monitor payment status, and route invoices through approved financial workflows
• Administer Voyager account controls, including PIN assignments, credit‑limit documentation, and decline resolution, within delegated authority
• Track contract deliverables and provide project and administrative support, provided the work is not reserved for bargaining‑unit positions under the applicable collective bargaining agreement or established past practice

Skills

Fleet servicing administration

Communication skills

Analytical skills

Organization

Discretion

MS Office

Data analysis

Education

Bachelor's degree

Tools

Maximo

SharePoint

IRIS

Voyager

Job description

Logistics Administrator

Job Code: 2026:0403-034

Location: Greenbelt, MD

FT/PT Status: Full Time

Business Sector: Logistics Management

Provides higher-level administrative, analytical, financial, reporting, and project support to the Transportation Officer and Transportation Branch Manager. Uses Maximo, SharePoint, IRIS, and other approved systems to prepare management reports, reconcile financial activity, administer document controls, and track branch deliverables. This position does not perform operational vehicle maintenance or repair coordination, or other work reserved for bargaining-unit positions under the applicable collective bargaining agreement or established past practice.

Duties and Responsibilities

• Prepare branch-level fleet performance dashboards, trend analyses, and management summaries for the Transportation Officer and Transportation Branch Manager
• Reconcile fleet-related Voyager billing statements, research discrepancies, and coordinate administrative corrections with Finance and authorized cardholders
• Analyze transportation operating data to identify utilization trends, financial variances, service patterns, and opportunities for administrative improvement
• Coordinate administrative communications with Code fleet representatives and customers regarding reports, account information, and documentation requirements
• Generate management reports from Maximo and other approved systems, conduct data‑quality reviews, and refer operational corrections to management or the responsible bargaining‑unit employee
• Maintain Transportation Branch SharePoint sites, administrative repositories, correspondence logs, and records in accordance with the Branch File Plan and agency requirements
• Reconcile fleet inventory reports, document variances, and provide findings to the Transportation Officer without performing operational vehicle-control activities
• Compile administrative documentation requested by management for procurement planning and budget analysis without establishing maintenance‑provider purchase orders or coordinating repair services
• Prepare and distribute monthly fuel‑consumption reports and analyze exceptions or unusual trends for management review
• Maintain vendor invoice logs, verify administrative completeness and coding, monitor payment status, and route invoices through approved financial workflows
• Administer Voyager account controls, including PIN assignments, credit‑limit documentation, and decline resolution, within delegated authority
• Track contract deliverables and provide project and administrative support, provided the work is not reserved for bargaining‑unit positions under the applicable collective bargaining agreement or established past practice

Required Skills and Qualifications

• Minimum of 3 years' experience in fleet servicing administration or similar field
• Excellent verbal and written communication skills, including the ability to prepare clear management reports, correspondence, and presentations
• Highly developed analytical, critical‑thinking, financial‑reconciliation, and problem‑solving skills
• Strong organizational, project‑tracking, and document‑control skills with close attention to detail
• Ability to exercise sound judgment, maintain confidentiality, and work effectively with management, customers, Finance, Procurement, and represented employees
• Intermediate or advanced proficiency in Microsoft Excel, PowerPoint, Outlook, Teams, and Word
• Experience using enterprise business systems and preparing data analyses, dashboards, and performance reports

Preferred Skills and Qualifications

• Bachelor's degree
• Experience in transportation administration, fleet analytics, financial reconciliation, contract support, or a related administrative field
• Experience with Maximo, SharePoint, IRIS, Voyager, or comparable enterprise systems
• Experience supporting federal government operations, preparing management reports, or coordinating administrative projects

Physical Demands and Working Conditions

• The work for this position is performed in an environmentally controlled office space
• Must be capable of sitting and entering data on a computer keyboard for extended periods of time
• Must be able to view a computer monitor for extended periods of time

• Reasonable accommodation can be made to enable people with disabilities to perform their duties and responsibilities

Terms of Employment & Eligibility Requirements

• Must be a U.S. Citizen
• Must possess a high school diploma or equivalent
• Must possess a valid driver's license, without special restrictions
• Must be able to successfully complete a background screening
• Must possess or be able to obtain a public trust clearance prior to employment and maintain public trust clearance for the duration of employment

Equal Employment Opportunity Statement

TRAX is committed to an inclusive and diverse workplace that values and supports contributions of all individuals. TRAX is an equal opportunity employer of minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, familial status, pregnancy, ancestry, national origin, handicap, gender identity or expression, protected genetic information, disability status, protected veteran status, or any other characteristic protected by law.

Rate of Pay/Benefits

Hourly Rate: $31.25-$36.06

Benefits Information

• 2 weeks' vacation
• 56 hours of sick leave
• 11 paid holidays
• Health, vision, and dental care with options for employee only, employee plus one, employee and children, and family coverage
• Company provided Short-Term Disability, AD&D, Life Insurance, and an Employee Assistance Program
• Retirement plans through a 401(k) and Roth IRA, Dependent Care FSA, Healthcare FSA, HSA Accounts (only for applicable high deductible plans), Long-Term Disability, Critical Illness Insurance, Hospital Insurance, Accident Insurance, Identity Theft Insurance, and Legal Insurance