Fleet Admin & Records Coordinator (Hybrid)

Mansfield Oil Company; Houston (TX); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Remote Fridays

Healthcare stipend up to $3,000/year

Medical, Dental & Vision + Company-Pa​

401(k) with company match 50%

Wellness incentives saving premiums up

Paid time off—208 hours/year and paidH

Parental leave

Tuition reimbursement

Job summary

Mansfield Service Partners in Houston, TX is seeking a Fleet Administrator to support the day-to-day administration of our company fleet, coordinating new vehicle setups, maintaining accurate records, and keeping fleet processes moving across locations.

You will enter and maintain vehicle data in fleet management systems, track assets, coordinate with internal teams and vendors, assist with titles/registrations, POs, and invoicing, plus contribute to reports and audits.

Qualifications

• 1+ year in an administrative/coordination role in a documentation-heavy environment.
• Strong organization and attention to detail are essential.
• Ability to manage multiple tasks, deadlines, and follow-ups.
• Working knowledge of Microsoft Excel (filters, sorting, basic formulas).
• Strong written and verbal communication, plus comfort with multiple systems.

Responsibilities

• Coordinate administrative setup for new vehicles and equipment (fuel cards, insurance, decals, telematics, registration, docs).
• Enter and maintain vehicle/equipment information in fleet systems.
• Track assets through lifecycle and coordinate with internal teams, dealers, and vendors.
• Maintain fleet files, driver/permit books, and related documentation.
• Assist with titles/registrations through third-party providers and with PO processing.

Skills

1+ year admin/coord experience

Excel proficiency (filters, sort, +)**

Tools

Fleetio

Samsara

SkyBitz

Job description

Mansfield Service Partners in Houston, TX is seeking a Fleet Administrator to support the day-to-day administration of our company fleet, coordinating new vehicle setups, maintaining accurate records, and keeping fleet processes moving across locations.

You will enter and maintain vehicle data in fleet management systems, track assets, coordinate with internal teams and vendors, assist with titles/registrations, POs, and invoicing, plus contribute to reports and audits.