Fleet Coordinator

Houk Air Conditioning; Houston (TX); On-site; USD 55,000 - 68,000; Full time

Job summary

Houk Air Conditioning in Houston, TX is seeking a Fleet Coordinator to oversee maintenance, readiness, and vehicle performance. You will coordinate preventive maintenance across vans and trucks, manage service records and recalls, and liaise with vendors and dealerships.

The role requires strong organizational skills, knowledge of DOT requirements, and a valid driver’s license. Responsibilities include safety audits, reporting, and stock control across fleet and warehouse operations.

Qualifications

• Previous experience in fleet coordination, logistics, or vehicle maintenance is strongly preferred.
• Solid understanding of DOT requirements, vehicle diagnostics, and maintenance scheduling.
• Exceptional organizational skills and a sharp attention to detail.
• Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Valid driver’s license with a clean driving record.

Responsibilities

• Coordinate and track preventive maintenance, repairs, and inspections for vans, trucks, and pickups.
• Maintain accurate service records, work orders, and warranty documentation.
• Manage vehicle recall notifications and dealership/vendor repairs.
• Respond to and manage telematics alerts (e.g., engine diagnostics, maintenance codes).
• Ensure spare vehicles are clean, maintained, and in rotation-ready condition.
• Perform or coordinate cleaning and detailing of fleet vehicles.
• Maintain and update vehicle registrations, inspections, insurance, and titles.
• Enforce DOT compliance and internal safety policies across the fleet.
• Schedule and manage safety audits, inspections, and incident reporting.
• Generate regular reports on fleet utilization, downtime, and maintenance trends.
• Assist in budgeting and forecasting for maintenance, replacements, and vehicle lifecycle planning.
• Oversee material stocking of fleet vehicles and warehouse inventory.
• Monitor and manage vehicle-related parts inventory to reduce downtime.
• Act as the primary point of contact for service vendors, dealerships, and repair facilities.
• Communicate vehicle policies and operational updates to technicians and internal teams.
• Support onboarding of new drivers with telematics tools and fleet procedures.

Skills

Fleet coordination

Logistics

Vehicle maintenance

Job description

Job Details

Job Location: HOUSTON, TX 77073

Key Responsibilities

Fleet Maintenance & Vehicle Readiness

• Coordinate and track preventive maintenance, repairs, and inspections for vans, trucks, and pickups
• Maintain accurate service records, work orders, and warranty documentation
• Manage vehicle recall notifications and dealership/vendor repairs
• Respond to and manage telematics alerts (e.g., engine diagnostics, maintenance codes)
• Ensure spare vehicles are clean, maintained, and in rotation-ready condition
• Perform or coordinate cleaning and detailing of fleet vehicles

Compliance & Safety Oversight

• Maintain and update vehicle registrations, inspections, insurance, and titles
• Enforce DOT compliance and internal safety policies across the fleet
• Schedule and manage safety audits, inspections, and incident reporting

Fleet Data & Performance Reporting

• Generate regular reports on fleet utilization, downtime, and maintenance trends
• Assist in budgeting and forecasting for maintenance, replacements, and vehicle lifecycle planning

Warehouse & Inventory Coordination

• Oversee material stocking of fleet vehicles and warehouse inventory
• Monitor and manage vehicle-related parts inventory to reduce downtime

Vendor & Team Coordination

• Act as the primary point of contact for service vendors, dealerships, and repair facilities
• Communicate vehicle policies and operational updates to technicians and internal teams
• Support onboarding of new drivers with telematics tools and fleet procedures

QualificationsQualifications

• Previous experience in fleet coordination, logistics, or vehicle maintenance is strongly preferred
• Solid understanding of DOT requirements, vehicle diagnostics, and maintenance scheduling
• Exceptional organizational skills and a sharp attention to detail
• Proven ability to prioritize tasks and meet deadlines in a fast-paced environment
• Valid driver’s license with a clean driving record