Fleet Admin & Asset Coordinator

Wachter; Lowell (AR); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & AD&D insurance

Paid vacation & holidays

401(k) retirement plan

Job summary

Wachter in Lowell, AR is seeking an Administrative Assistant focusing on fleet and tool management. The role supports the Fleet Manager with daily admin tasks, equipment tracking, and reporting. Monday–Friday, 8 am–5 pm, with long-term career growth and strong benefits.

Ideal candidates learn new skills and contribute to fleet care, tool control, and process improvements. Competitive pay and a robust benefits package support ongoing employee development.

Qualifications

• Self-motivated with the ability to work independently and as part of a team.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong attention to detail and organizational skills.
• Intermediate to advanced data entry and computer skills.
• Proficiency in Microsoft Outlook, Excel, and Word; strong Excel skills are required.
• Type 50+ WPM and excellent written and verbal communication.
• Reliable transportation required.

Responsibilities

• Assist the Fleet Manager with daily administrative and operational fleet functions.
• Manage vehicle registrations, renewals, state licensing requirements, and related documentation.
• Track required vehicle maintenance and communicate with maintenance and body shops as needed.
• Coordinate, review, and reconcile purchase orders, invoices, maintenance expenses, and field employee expenses.
• Monitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies.
• Activate, maintain, assign, and deactivate nationwide toll transponders and manage associated toll costs.
• Assist with GPS assignments, migrations, utilization, and reporting discrepancies.
• Assign, track, and maintain company tools, equipment, and other assets issued to field employees.
• Order tools, materials, uniforms, PPE, and other supplies as requested.
• Record and maintain fleet, tool, material, and asset information within company systems and shared platforms.
• Prepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets.
• Research and resolve reporting or allocation inaccuracies in a timely manner.
• Assist with fleet and tool inventory audits and ensure records remain accurate and up to date.
• Support the Fleet Manager with training and documentation of standard operating procedures.
• Perform miscellaneous administrative and fleet-related duties as assigned.

Skills

Data entry

Multitasking

Attention to detail

Communication

Problem solving

Typing speed

Tools

Microsoft Outlook

Excel

Word

Job description

Wachter in Lowell, AR is seeking an Administrative Assistant focusing on fleet and tool management. The role supports the Fleet Manager with daily admin tasks, equipment tracking, and reporting. Monday–Friday, 8 am–5 pm, with long-term career growth and strong benefits.

Ideal candidates learn new skills and contribute to fleet care, tool control, and process improvements. Competitive pay and a robust benefits package support ongoing employee development.