Fleet Admin & Asset Coordinator

Wachter, Inc.; Lowell (AR); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Prescription & Vision

Life, AD&D and LTD insurance

Paid Vacation and Holidays

Company-Matched 401(k) and IRA

Job summary

Wachter, Inc. in Lowell, AR is seeking an Administrative Assistant focused on fleet and tool management to support the Fleet Manager with daily administrative and operational tasks.

Responsibilities include managing vehicle registrations, renewals, licensing, tracking maintenance, processing purchase orders and invoices, and maintaining tools and assets. The ideal candidate is self-motivated, detail oriented, able to multitask in a fast-paced environment, and committed to accurate reporting;

Qualifications

• Self-motivated with the ability to work independently.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong attention to detail and organizational skills.
• Ability to quickly task-switch and prioritize in a fast-paced environment.
• Intermediate to advanced data entry and computer skills.
• Proficiency in Microsoft Outlook, Excel, and Word; strong Excel skills are required.
• Ability to type 50+ WPM.
• Excellent written and verbal communication skills.
• Strong problem-solving skills with the ability to identify and resolve discrepancies.
• Reliable transportation required.

Responsibilities

• Assist the Fleet Manager with daily administrative and operational fleet functions.
• Manage vehicle registrations, renewals, state licensing requirements, and related documentation.
• Track required vehicle maintenance and communicate with maintenance and body shops as needed.
• Coordinate, review, and reconcile purchase orders, invoices, maintenance expenses, and field employee expenses.
• Monitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies.
• Activate, maintain, assign, and deactivate nationwide toll transponders and manage associated toll costs.
• Assist with GPS assignments, migrations, utilization, and reporting discrepancies.
• Assign, track, and maintain company tools, equipment, and other assets issued to field employees.
• Order tools, materials, uniforms, PPE, and other supplies as requested.
• Record and maintain fleet, tool, material, and asset information within company systems and shared platforms.
• Prepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets.
• Research and resolve reporting or allocation inaccuracies in a timely manner.
• Assist with fleet and tool inventory audits and ensure records remain accurate and up to date.
• Support the Fleet Manager with training and documentation of standard operating procedures.
• Perform miscellaneous administrative and fleet-related duties as assigned.

Skills

Self-motivated

multitasking

Attention to detail

Fast task-switching

Data entry

Microsoft Outlook

Excel

Word

Typing 50+ WPM

Communication

Problem-solving

Reliable transportation

Tools

Microsoft Outlook

Excel

Word

Job description

Wachter, Inc. in Lowell, AR is seeking an Administrative Assistant focused on fleet and tool management to support the Fleet Manager with daily administrative and operational tasks.

Responsibilities include managing vehicle registrations, renewals, licensing, tracking maintenance, processing purchase orders and invoices, and maintaining tools and assets. The ideal candidate is self-motivated, detail oriented, able to multitask in a fast-paced environment, and committed to accurate reporting;