Fleet Administrative Assistant

Wachter, Inc.; Lowell (AR); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Prescription & Vision

Life, AD&D and LTD insurance

Paid Vacation and Holidays

Company-Matched 401(k) and IRA

Job summary

Wachter, Inc. in Lowell, AR is seeking an Administrative Assistant focused on fleet and tool management to support the Fleet Manager with daily administrative and operational tasks.

Responsibilities include managing vehicle registrations, renewals, licensing, tracking maintenance, processing purchase orders and invoices, and maintaining tools and assets. The ideal candidate is self-motivated, detail oriented, able to multitask in a fast-paced environment, and committed to accurate reporting;

Qualifications

• Self-motivated with the ability to work independently.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong attention to detail and organizational skills.
• Ability to quickly task-switch and prioritize in a fast-paced environment.
• Intermediate to advanced data entry and computer skills.
• Proficiency in Microsoft Outlook, Excel, and Word; strong Excel skills are required.
• Ability to type 50+ WPM.
• Excellent written and verbal communication skills.
• Strong problem-solving skills with the ability to identify and resolve discrepancies.
• Reliable transportation required.

Responsibilities

• Assist the Fleet Manager with daily administrative and operational fleet functions.
• Manage vehicle registrations, renewals, state licensing requirements, and related documentation.
• Track required vehicle maintenance and communicate with maintenance and body shops as needed.
• Coordinate, review, and reconcile purchase orders, invoices, maintenance expenses, and field employee expenses.
• Monitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies.
• Activate, maintain, assign, and deactivate nationwide toll transponders and manage associated toll costs.
• Assist with GPS assignments, migrations, utilization, and reporting discrepancies.
• Assign, track, and maintain company tools, equipment, and other assets issued to field employees.
• Order tools, materials, uniforms, PPE, and other supplies as requested.
• Record and maintain fleet, tool, material, and asset information within company systems and shared platforms.
• Prepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets.
• Research and resolve reporting or allocation inaccuracies in a timely manner.
• Assist with fleet and tool inventory audits and ensure records remain accurate and up to date.
• Support the Fleet Manager with training and documentation of standard operating procedures.
• Perform miscellaneous administrative and fleet-related duties as assigned.

Skills

Self-motivated

multitasking

Attention to detail

Fast task-switching

Data entry

Microsoft Outlook

Excel

Word

Typing 50+ WPM

Communication

Problem-solving

Reliable transportation

Tools

Microsoft Outlook

Excel

Word

Job description

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path! Wachter is currently accepting applications for an Administrative Assistant focusing on fleet and tool management in our Lowell, AR office. Ideal candidates should be willing to learn new skills or possess experience in administrative tasks related to fleet care and monitoring. This position is Monday-Friday, 8 am - 5 pm. We seek self-motivated and reliable candidates, who can work independently and find solutions to complete the job. Long-term employment with competitive pay and exceptional benefits for qualified candidates. We value relationships and invest in our employees.

Benefits Package: Company Paid!

• Medical, Dental, Prescription & Vision Benefits--No premium cost!
• Life, AD&D and LTD insurance
• Paid Vacation and Holidays
• Company-Matched 401(k) and IRA Retirement Savings

Essential Duties And Responsibilities

• Assist the Fleet Manager with daily administrative and operational fleet functions
• Manage vehicle registrations, renewals, state licensing requirements, and related documentation
• Track required vehicle maintenance and communicate with maintenance and body shops as needed
• Coordinate, review, and reconcile purchase orders, invoices, maintenance expenses, and field employee expenses
• Monitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies
• Activate, maintain, assign, and deactivate nationwide toll transponders and manage associated toll costs
• Assist with GPS assignments, migrations, utilization, and reporting discrepancies
• Assign, track, and maintain company tools, equipment, and other assets issued to field employees
• Order tools, materials, uniforms, PPE, and other supplies as requested
• Record and maintain fleet, tool, material, and asset information within company systems and shared platforms
• Prepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets
• Research and resolve reporting or allocation inaccuracies in a timely manner
• Assist with fleet and tool inventory audits and ensure records remain accurate and up to date
• Support the Fleet Manager with training and documentation of standard operating procedures
• Perform miscellaneous administrative and fleet-related duties as assigned

Qualifications

• Self-motivated with the ability to work independently and as part of a team
• Ability to manage multiple projects, priorities, and deadlines simultaneously
• Strong attention to detail and organizational skills
• Ability to quickly task-switch and prioritize in a fast-paced environment
• Intermediate to advanced data entry and computer skills
• Proficiency in Microsoft Outlook, Excel, and Word; strong Excel skills are required
• Ability to type 50+ WPM
• Excellent written and verbal communication skills
• Strong problem-solving skills with the ability to identify and resolve discrepancies
• Reliable transportation required

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.