Fixed Assets Clerk

Wilkinson County School District; North Las Vegas (NV); On-site; USD 35,000 - 48,000; Full time

Job summary

Wilkinson County School District seeks an inventory clerk to support fixed assets management, asset tracking, and disposition in the district. This role involves data entry, tagging, and maintaining records for a wide range of school property.

You will enter asset data, tag assets, maintain perpetual records, assist with audits, and prepare reports. The position reports to the Operations Coordinator and requires a high school diploma or GED and at least one year of inventory-related experience.

Qualifications

• Requires a high school diploma or GED.
• One year of inventory control, materials management, record keeping or clerical experience is required.
• Work consists of standard procedures with basic analytic ability for numbers and facts.

Responsibilities

• Adheres to guidelines for acquisition, maintenance, retention and disposition of fixed assets and associated records.
• Adds assets to the fixed asset database with basic asset details.
• Affixes inventory tags to assets and replaces damaged tags.
• Maintains perpetual inventory records and updates logs.
• Enters asset repair cost and utilization information for planning.
• Performs field inventory and uploads barcode data into the system.
• Builds exception files, locates missing inventory and reconciles discrepancies.
• Arranges physical transfer/disposal of surplus/obsolete items.
• Assists with storage areas and reports any equipment issues.

Skills

Inventory control

Clerical

Data entry

Education

High school diploma or GED

Tools

Fixed asset management system

Job description

Provides clerical support in acquiring, tracking, controlling and disposing of the District's fixed assets in a manner that safeguards and allows for sound management of the public's asset investment. Assists in administering the district's inventory system by receiving and issuing property items, assigning property numbers, maintaining associated property records in the district's fixed asset management system, participating in scheduled inventories and disposing of obsolete items.

RESPONSIBILITIES

• Adheres to guidelines for acquisition, maintenance, retention and disposition of fixed assets and associated records.
• Adds controlled and capitalized assets to the fixed asset database. Enters straightforward information (i.e., asset number, class code, acquisition date, simple description and historical cost). May enter additional information as required.
• Affixes inventory tags to designated assets and equipment. Replaces damaged asset tags.
• Maintains perpetual inventory records by gathering inventory data, completing required forms/logs and entering, deleting and correcting inventory. May maintain pending fixed asset files.
• Enters asset repair cost and utilization information to assist in replacement planning decisions.
• Performs field inventory by physically locating, identifying and counting assets. Enters manual counts and uploads bar code data from inventory results into the fixed asset management system.
• Builds exception file and prints report. Locates missing inventory, performs location transfers and reconciles exceptions. Prints inventory summary and status report. May assist in scheduled closing procedures.
• Arranges and completes physical transfer/disposal of surplus/obsolete items
• Assists with handling surplus and storage areas of inventory section. Resolves minor inventory location/usage discrepancies. May prepare and submit reports regarding alleged theft, misuse of property or minor problems in property management.

Location

Wilkinson County School District

SPECIFICATIONS

KNOWLEDGE: Requires a high school diploma or a GED.
EXPERIENCE: One year of inventory control, materials management, record keeping or clerical experience is required.
COMPLEXITY: Work consists of fairly standard procedures and tasks where basic analytic ability is required, as in the comparison of numbers and simple facts in selecting the correct action.
SUPERVISION EXERCISED: Report to Operations Coordinator.