Specialist - Fixed Assets

southtexascollege; McAllen (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

South Texas College in McAllen, TX is seeking a Fixed Assets and Inventory Specialist within Central Receiving. You will maintain campus fixed assets and inventory records, track and verify data, and assist faculty and staff with moves, asset disposal, and general Fixed Assets matters.

Responsibilities include supporting the Receiving and Distribution Manager, processing confidential information, updating the ERP system, coordinating auctions or recycling, and helping with annual inventory

Qualifications

• Must have a Bachelor's Degree.
• Two (2) years related experience preferred.
• Strong data entry accuracy and attention to detail.

Responsibilities

• Maintains fixed assets and inventory records and verifies data.
• Provides administrative support to the Receiving and Distribution Manager.
• Tracks assets, inventory, and donations for auction or disposal and prepares items for disposition.
• Updates the ERP system and prepares asset reports for management.

Skills

Data entry

Customer service

Communication

Time management

Education

Bachelor's Degree

Tools

ERP system

Job description

Department: Central Receiving

General Statement of Job

Maintains the College's fixed assets and inventory records; tracks and verifies records. Provides assistance to all faculty and staff regarding moves/transfers, asset disposal status, and/or general Fixed Assets matters.

Specific Duties and Responsibilities

Essential Functions:

• Provides administrative support and assistance to the Receiving and Distribution Manager.
• Processes confidential information and coordinates various projects.
• Tracks all fixed assets, inventory, and donations/gifts and prepares items for auction or recycle/disposal.
• Maintains communication with the grants department for proper disposal of obsolete grant assets.
• Processes and accounts for all the completed Banner Fixed Assets workflow requests and prepare assets for auction or recycle/disposal.
• Assist departments with their physical inventory and conducts annual department inventory audits.
• Conducts department annual physical inventory, provides financial managers with inventory reports, and updates information in the Enterprise Resource Planning (ERP) system, as needed.
• Prepares and maintains records of all auctioned and recycled assets.
• Assists the Manager with the Receiving, Mail Services and Copy Center as needed.
• Notifies the Receiving and Distribution Manager of any required vehicle maintenance.
• Assists with fueling the Central Receiving and Mail Services vehicles.
• Reviews and completes the fixed assets workflow process and ensures all assets are updated in system.
• Performs other duties as appropriate to department needs.

Required Education and Experience

• Bachelor's Degree required.
• Two (2) years related experience, preferred

Required Knowledge, Skills and Abilities

• Good data entry skills with close attention to details and accuracy.
• Excellent customer service skills.
• Ability to function well under time constraints and deadlines.
• Excellent communication and interpersonal skills.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

• Must have valid Texas driver's license.
• Forklift, First Aid and HAZMAT certifications preferred.

Physical Requirements

• Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
• Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
• Moving about on hands and knees or hands and feet
• Bending the body downward and forward by bending leg and spine
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Picking, holding, or otherwise working, primarily with the whole hand.
• Perceiving the nature of sounds at normal speaking levels with or without correctio