Specialist - Fixed Assets

South Texas College; McAllen (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

South Texas College seeks a detail‑oriented Inventory and Fixed Assets Specialist to maintain the College's fixed assets and inventory records. You will support moves, transfers, asset disposal status, and updates in the ERP system, collaborating with faculty and staff to ensure accurate asset data and reporting.

The ideal candidate has a Bachelor's degree, at least two years of related experience, excellent data entry and communication skills, and the ability to meet deadlines in a busy college

Qualifications

• Bachelor's degree required.
• Two (2) years related experience preferred.
• Good data entry skills with close attention to details and accuracy.
• Excellent customer service and communication skills.
• Ability to read and interpret documents and write routine reports.

Responsibilities

• Maintains the College's fixed assets and inventory records.
• Tracks and verifies records; assists with moves/transfers and asset disposal status.
• Prepares assets for auction or recycle/disposal and updates ERP system.
• Creates inventory reports for financial managers and audits departments.
• Assists with the Receiving, Mail Services and Copy Center as needed.
• Notifies manager of vehicle maintenance and assists with fueling.

Skills

Data entry

Detail oriented

Customer service

Communication

Education

Bachelor's Degree

Tools

Banner ERP

Microsoft Excel

Job description

Department: Central Receiving

General Statement of Job

Maintains the College's fixed assets and inventory records; tracks and verifies records. Provides assistance to all faculty and staff regarding moves/transfers, asset disposal status, and/or general Fixed Assets matters.

Specific Duties and Responsibilities

Essential Functions:

• Provides administrative support and assistance to the Receiving and Distribution Manager.
• Processes confidential information and coordinates various projects.
• Tracks all fixed assets, inventory, and donations/gifts and prepares items for auction or recycle/disposal.
• Maintains communication with the grants department for proper disposal of obsolete grant assets.
• Processes and accounts for all the completed Banner Fixed Assets workflow requests and prepare assets for auction or recycle/disposal.
• Assist departments with their physical inventory and conducts annual department inventory audits.
• Conducts department annual physical inventory, provides financial managers with inventory reports, and updates information in the Enterprise Resource Planning (ERP) system, as needed.
• Prepares and maintains records of all auctioned and recycled assets.
• Assists the Manager with the Receiving, Mail Services and Copy Center as needed.
• Notifies the Receiving and Distribution Manager of any required vehicle maintenance.
• Assists with fueling the Central Receiving and Mail Services vehicles.
• Reviews and completes the fixed assets workflow process and ensures all assets are updated in system.
• Performs other duties as appropriate to department needs.

Required Education and Experience

• Bachelor's Degree required.
• Two (2) years related experience, preferred

Required Knowledge, Skills and Abilities

• Good data entry skills with close attention to details and accuracy.
• Excellent customer service skills.
• Ability to function well under time constraints and deadlines.
• Excellent communication and interpersonal skills.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

• Must have valid Texas driver's license.
• Forklift, First Aid and HAZMAT certifications preferred.

Physical Requirements

• Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
• Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
• Moving about on hands and knees or hands and feet
• Bending the body downward and forward by bending leg and spine
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Picking, holding, or otherwise working, primarily with the whole hand.
• Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Bending legs at knee to come to a rest on knee or knees.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Extending hand(s) and arm(s) in any direction.
• Substantial movements (motions) of the wrist, hands, and/or fingers.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Shouting in order to be heard above ambient noise level.
• Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Including color, depth perception, and field vision.
• Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
• Have visual acuity to operate motor vehicles and/or heavy equipment.
• Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.